Clinical Research Administrative Assistant
Full Time
Secaucus, NJ 07094
Posted
Job description
Role Title: Clinical Research Administrative Assistant
Company: Frontage Labs., Inc.
Division/Department: Clinical Services
Reports to: SVP, Clinical Operations
Full-time NO
Location: Secaucus
Job/Req.
Job Summary
The Administrative Asst will support the leadership team on administrative tasks for Frontage Clinical Services
Essential Duties & Responsibilities
Assist the clinical team in the preparation, handling, distribution, filing, and archiving of clinical documentation and reports according to the scope of work and SOP.- Welcomes and directs visitors and clients.
- Retrieves information as requested from study records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Responds to and resolves administrative inquiries and questions.
- Coordinates and schedules travel, meetings, and appointments for President and SVP.
- Prepares agendas and schedules for meetings.
- Maintains office supplies and coordinates maintenance of office equipment.
- Assists with recording expenses and the use of petty cash.
- Performs other related duties as assigned.
% of Time
Duties & Responsibilities
25%
Maintains office supplies and coordinates maintenance of office equipment.
15%
Coordinates and schedules travel, meetings, and appointments for President and SVP.
Prepares agendas and schedules for meetings.
30%
Assist the clinical team in the preparation, handling, distribution, filing, and archiving of clinical documentation and reports according to the scope of work and SOP.
10%
Performs other related duties as assigned.
20%
Establish and maintain effective working relationships with coworkers, managers, and customers.
100%
Minimum Job Requirements & Qualifications
Educational/Training Requirement:
Experience: A minimum of 1 year relevant experience is desirable.
Licenses/Certifications (if applicable) : N/A
Knowledge, Skills, and Abilities (KSAs): Word, Excel ,PowerPoint and Outlook
Supervisory Responsibility
List the job titles that directly report to this job (formal supervision).
SVP, Clinical Operations
Travel Requirements
Estimate the percentage and nature (i.e., domestic or international) of travel; if no travel is required, indicate 0%). No Travel required
Americans with Disabilities Act (ADA)
PHYSICAL DEMANDS and work environment CHECKLIST
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. These may include lifting, pushing, climbing, degree of eyestrain, sitting for extended periods of time, prolonged standing, etc. Frequency refers to the amount of time one is engaged in the activity; please estimate time by checking the appropriate boxes.
Physical Demands
Physical Demand
None
Rarely
Occasionally
Frequently
Constantly
Weight
Standing
x
Walking
x
Sitting
x
Lifting
x
Up to 10 pounds
Carrying
x
Up to 10 pounds
Pushing
x
Up to 10 pounds
Pulling
x
Up to 10 pounds
Climbing or balancing
x
Stooping, kneeling, crouching
or crawling
x
Reaching with hands/arms
x
Using hands to finger, handle, grasp or feel
x
Talking
x
Hearing
x
Tasting or smelling
x
Repetitive motions
x
Typing
Seeing
Note: Any special physical demands should be clearly communicated to any applicants applying for this job and all employees occupying this job.
Does this job have any special vision requirements? Check all that apply.
Close vision (clear vision at 20 inches or less)
Distance vision (clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point)
Depth perception (three-dimensional vision, ability to judge distances and spatial relationships)
Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)
x No special vision requirements
WORK ENVIRONMENT
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Describe in the box below:
If a job is required to work or irregular hours (overnight, weekends, overtime, etc.);- Any hazardous or unusual conditions associated with the physical environment this job works in (outside, in inclement weather, exposure to toxic materials, etc.);
- Other unusual working conditions like extreme deadlines, pace of work, noise, etc.; and,
- How often or for how long someone in this job is exposed to these conditions.
N/A
The statements herein are intended to describe the general nature and level of work being performed by Employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the Company's discretion. To perform this job successfully, an individual must be able to perform each essential duty, either with or without reasonable accommodation.
Frontage Laboratories Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
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