Job description

Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 1.0
Location: Thousand Oaks

University Background:
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each persons dignity.

Basic Function:
Under the general direction of the CHESS Project Director, the Program Coordinator provides assistance and coordination to Project CHESS: Collaborative for Hispanics in Higher Education & Student Success, a grant by the U.S. Department of Education Title V program. The Program Coordinator assists the Project Director with the development and execution of all program components; provides administrative support; hires and manages student worker; prepares and submits documentation for stipends; prepares budget reporting for Project Director's monitoring; serves as liaison between office and the general public, staff, and outside groups; coordinates meetings including schedule, agenda, and minutes; composes a variety of documents and forms including reports and correspondence, manages calendar of appointments and events; manages all correspondence and refers matters as appropriate; monitors supplies; prepares purchase requisitions and requests for payment; maintains filing systems; performs related duties as assigned. This is a grant-funded position with targeted end date of 9/30/24

Representative Duties:
Provide support for the leadership, management and administrative direction for the CHESS Title V grant; program oversight/compliance. E
Support planning and coordination of the CHESS program and its activities. E
Plan and facilitate monthly activities, info sessions, and workshops that bring together faculty and students from Moorpark College and Cal Lutheran E
Maintain the CHESS grant budget; track expenditures. E
Ensure that the CHESS project complies with all institutional and federal guidelines, policies, and regulations. E
Manage communications through media relations, social media, publications, etc. E
Schedule and organize meetings/events and maintain agendas. E
Prepare paperwork and order material. E
Work with the Business Office on account reconciliation, budget changes, and collaborate with Grant Accounting and Business staff to ensure proper disbursement of stipends, consultant payments, and participation certificates. E
Keep updated records and create reports or proposals. E
Direct, develop, and evaluate student workers. E
Maintain the confidentiality of student records and other information according to FERPA regulations. E
Ensures compliance with University policies, the Code of Federal Regulation (CFR), the Government Performance and Results Act (GERPA), and the General Educational Provisions Act (GEPA). E
Perform all other duties as assigned.

E=Essential Functions

Knowledge Of:
University academic policies, mission, goals, and objectives. Federal Educational Rights and Privacy Act (FERPA).
U.S Department of Education Federal Regulations as it relates to Title V grants.
Event planning and organizational skills.
Budgeting, bookkeeping and reporting
Personnel management
Issues surrounding socioeconomic, cultural, sexual orientation, religious, ability, and ethnic diversity.
Organizational and oral/written communication skills;
Customer service and interpersonal skills using tact, patience, and courtesy.
Modern office practices, procedures, and equipment. Relevant computer software and skills include Microsoft Office, Google Suite, budget keeping, and internet searches.

Ability To:
Self-motivate and self-direct
Supervise, train, evaluate, and direct the work of others.
Process and maintain highly confidential information.
Work collaboratively with others
Provide logistical support for the CHESS Project
Communicate effectively both orally and in writing.
Apply University policies, procedures, rules, and regulations appropriately. Execute program services according to department standards.
Develop activities, presentations, handouts, forms, and other relevant communication. Work with a diverse population of students and campus affiliates.

Minimum Qualifications:
Any combination equivalent to: A bachelors degree AND two years of experience coordinating grants or programs with moderate administrative complexity.
OR
A graduate degree and one year of experience coordinating grants or programs with moderate administrative complexity.

Preferred Qualifications:
Masters degree in higher education, administration or a related field and two years of professional experience working directly with a grant. Demonstrated commitment to and success working in diverse, multi-cultural and multi-racial communities.

Licenses and Other Requirements:
None

Physical Abilities:
Working Environment:
Office environment; constant interruptions and distractions. Ability to work flexible hours as needed, possible duties in evenings or weekends.

Posting Number: Staff002182022
Number of Vacancies: 1
Desired Start Date: 04/03/2023

Position End Date:
Open Date: 02/21/2023
Close Date: 3/19/2023
Open Until Filled: No

Application Procedure/Special Instructions:
To apply, visit https://careers.callutheran.edu/postings/10505

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and Universitys policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.

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