Position Type /Expected Hours of Work: Hours will be set to match the open hours of other Agency offices. Monday through Friday from 7:30 AM to 4:00 PM or 8:00 AM to 4:30 PM; as agreed to by your supervisor. Hours will be scheduled according to the needs of the program, up to 40 hours per week.

Qualifications: High School Diploma or equivalent required; advanced degree preferred in Business or Clerical A.A.S. Degree. Also preferred: one year clerical experience with auditing, finance and windows based computer operating systems. A Valid NYS Driver’s License

Work Authorization/Clearance: Authorized to work in the United States and pass all background clearances.

Summary/Objective: The Career Opportunities Administrative Assistant II is responsible for confidential and routine clerical/reception duties including electronic filing, program reports, and routine office management. The position requires professional detailed knowledge of Career Opportunities, supported work, ARC Jefferson-St. Lawrence day-to-day operations. Emphasis is placed on confidentiality, staff support, and public relations.

• Support the goals, objectives, and philosophy of the agency.
• Will support the Agency’s values by working with measurable signs of PRIDE.
• Provides clerical support to the Coordinator of Career Opportunities and other department staff by typing assigned correspondence and assisting with computer operations including data entry and program reporting.
• Compiling monthly statistical records as assigned by Career Opportunities Administrative Assistant I, Coordinator of Career Opportunities and Community Prevocational Supervisor – maintaining confidential files of enrolled or previously enrolled individuals in Supported Employment Services and Community Based Pre-Vocational Services.
• Maintains document tracking for OPWDD, OMH and ACCES-VR funded programs.
• Provides clerical and receptionist assistance for computer services.
• Acts as office receptionist answering multi-line phone system and facilitating communications with community employers and volunteer sites, individuals and other agencies. Provides input as a central office team member.
• Provides Clerical Support for the Coordinator of Career Opportunities and Community Prevocational Supervisor.
• Responsible for office and interoffice mail, supplies, accounts payable (Purchase Orders) and other program purchase orders.
• Other duties as assigned by Career Opportunities Administrative Assistant I, Coordinator of Career Opportunities and Community Prevocational S
• Adherence to agency policy and procedure guidelines, adherence to Agency Code of Conduct, and assist in facilitating a safe working environmentally working safely at all times, adhering to the Agency guidelines and reporting potential health and safety issues to supervisors in a timely manner.
• Ability with numerical compilation, ability to prioritize a range of tasks, analyze
  

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies:

• Ethical Conduct – maintaining confidentiality and facilitating the growth of relationships with individuals enrolled in Supported Employment and Pre-Vocational programs as well as Career Opportunities Staff members
• Time Management - prioritize a wide range of tasks,
• Work independently – ability with numerical compilation, analyze a wide range of tasks and determine a logical course of action
• Operate various cleaning machines
• Communication with Management

SUPERVISORY RESPONSIBILITY: None

Travel: Occasional Travel in and around the County is expected for this position

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; lift; use hands to finger, handle or feel; and reach with hands and arms. Work may require lifting, pushing, or pulling in excess of 30 pounds.

Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. I have read and received a copy of the above job description and understand the responsibilities fully. I understand that the preceding job description will be reviewed/updated at least annually; more frequent updates will depend on contract needs.