Cancer Registrar III, Cancer Registry, Full Time, Days, (Remote)
Job description
Cancer Registrar III, Cancer Registry, Full Time, Days, (Remote)
Greenbrae, CA
ABOUT MARINHEALTH a UCSF Affiliate
Come and be a part of our healing team at the award-winning MarinHealth! Ranked in the top 3% of general hospitals in the country, we have made great strides since returning to our roots as an independent hospital. As Marin County’s only acute hospital and a vital resource for a wide range of essential health care services, it is our mission—and our passion—to excel in every medical specialty. We attract the finest physicians and employees who appreciate having the best of both worlds: the resources and medical sophistication of an academic medical center combined with the personalized, caring touch of an independent hospital. We have an exceptionally collaborative team that adheres to the highest service excellence standards to ensure that we deliver world-class, personalized care to patients. Our Joint-Commission accredited hospital has won numerous awards and certifications in delivering best-in-class health care in the San Francisco Bay Area.
WHAT WE OFFER
MarinHealth offers a generous suite of employee benefits, which includes a comprehensive and rich health benefits program (medical, dental, vision and prescription plans). Our robust Wellness @ Work program (e.g. onsite health & fitness classes, discounts, etc) also promotes a healthier lifestyle for employees and to support you on your Healthy Healer journey. Other benefits include, but are not limited to, a 403(b) contribution plan and company-funded retirement plan, life insurance, vacation, holiday and sick leave, which you will start accruing immediately. Our benefits are highly competitive and considered to be one of the best in the Bay Area! Find your healing place at MarinHealth.
Completes abstracts for submission to the California Cancer Registry and the National Cancer Data Base. Assists in performing Studies of Quality for the Commission on Cancer survey. Performs case-finding and quality control of all reportable neoplasms. Assists in special projects as required.
JOB SPECIFICATIONS
EDUCATION
REQUIRED:
- Certified Tumor Registrar
- Associate degree in Health/Biology or related field
- Bachelor’s degree in Health/Biology preferred
EXPERIENCE
Five years experience working in a hospital or centralized cancer registry. Prior experience in the development and completion of computer database reports.
PREREQUISITE SKILLS
- Knowledge of Federal Surveillance Epidemiology and End Results (SEER) regulations, the State of California Cancer Registry, Department of Health Services Cancer Surveillance Section Laws, the Regional regulatory agencies mandates and the American College of Surgeons, Commission on Cancer program accreditation rules and regulations.
- Extensive knowledge of principals of cancer registry operation, tumor nomenclature and classification systems with strong medical background in cancer disease process.
- Knowledge of computerized database analysis, data processing and database applications, including CNExT.
- Ability to work tactfully and effectively with patients, hospital staff and the public.
- Demonstrated organizational skills in directing own work and others.
- Effective verbal, non-verbal, and written communications skills.
- Ability to abstract cancer cases without supervision and maintain at least 98% accuracy rate.
- Maintain in good standing, CEU’s with National Cancer Registrars Association.
LICENSE/REGISTRATION/CERTIFICATION
Certified Tumor Registrar
PRIMARY CUSTOMER SERVED (Age Specific Criteria)
(X) This position is not a patient care position, and as such, this section does not apply.
( ) Infants Birth up to 1 year
( ) Toddlers 1 up to 3 years
( ) Preschool Children 3 up to 6 years
( ) School Age Children 6 up to 12 years
( ) Adolescents 12 up to 18 years
( ) Early Adults 18 up to 45 years
( ) Middle Adults 45 up to 61 years
( ) Late Adults 61 up to 80 years
( ) Late, Late Adults 80 years and up
Employees in this position must be able to demonstrate the knowledge and skills necessary to provide care and/or service based on the physical, psycho/social, educational, safety, and related criteria appropriate to the age of the patients served in his/her assigned service area.
PATIENT PRIVACY (HIPAA Compliance):
Employees in this position have access to protected health information. The protected health information a person in this position can access includes demographics, date of service, insurance billing, medical record summary information, and all other information that may be contained in patient records. This position requires patient health information to perform the functions outlined as part of this position description.
DUTIES AND RESPONSIBILITIES
- Maintains and manages a computerized suspense system. Assists, as requested, in the maintenance of the cancer registry software system computer database, including upgrades, downloads and transmittal of new cancer cases.
- Completes abstracts on all identified inpatient and outpatient cancer cases (including Medical Oncology in-patient and Radiation Oncology cases). Abstracts pertinent information from patient medical records, determines reportability, assigns extent of disease, codes abstracts according to the SEER, ACOS and State of California requirements and assesses if the patient will be having further treatment as an outpatient. Maintains a 98% or above accuracy rate on completed abstracts.
- Responds promptly to visual edit checks returned from CCR on previously reported cases.
- Applies established protocol for acquiring, filing and maintaining cancer related registry information in a computerized database.
- Assists Manager on status of state reporting, Commission on Cancer requirements, changes in state requirements and standards.
- Assists Manager in the preparation of reports based on requests for data from physicians, staff, administration and other appropriate organizations in a timely manner.
- Maintains CTR certification by completing necessary continuing educations (20 CE per 2 year period).
- Prepares meeting agendas and patient documentation for weekly Cancer Conferences, as needed.
- Maintains records of case presentations and minutes provided by Cancer Conference Physician Coordinator, as needed.
- Informs the Manager, monthly, on the registry status, including follow-up rate, number of new cases accessioned, and changes in external mandates by the Commission on Cancer, SEER, GBACR, or the State of California.
- Attends other Registry meetings as scheduled and needed.
- Performs other duties, as assigned, including filling in for Manager at weekly Cancer Conferences and Cancer Committee meeting if required.
WORKING CONDITIONS:
The following terms are used to designate the frequency of activities performed during a work shift.
GENERAL
Length of shift is eight (8) hours per day. The position is primarily a sedentary one, with walking and standing also a requirement. There is no heavy lifting, carrying, pushing or pulling. There is infrequent carrying of supplies. Infrequent crawling under desks to plug and unplug electrical outlets. Frequent necessity to reach above shoulder to obtain supplies, manuals, etc. Coordination and agility is required to move in small spaces, operate the computer, copier, typewriter, and to manipulate records and files. Must have good vision and auditory ability. Excellent verbal and written communication skills to effectively work with others.
SPECIFIC
Work Pace
Frequently works independently under general supervision. Work may vary from day-to-day and can be self-paced but is frequently dictated by ongoing events and needs of Director or staff. Ability to prioritize is required to complete tasks in a timely fashion and to meet deadlines.
Equipment, Tools, Machines, Instruments, Vehicles
Personal computer, printer, computer software, telephone and voice mail, calculator, fax, copy machine, and miscellaneous office equipment.
Environmental Exposures
All work is performed inside within a temperature range of 68 to 72 degrees Fahrenheit; although, infrequently, the temperature may reach 82 degrees. There is occasional noise from bells, printer, telephones, and people.
Location/Conditions (physical, environmental, etc.)
During the shift, the specialist usually sits at a desk with a computer terminal in the office. Inside work site is accessible from handicapped parking via elevator access. Workspace is narrow and confined. Considerable time is spent using a computer, consequently, the need to vary physical position and visual focus exists.
MENTAL DEMANDS:
GENERAL
Works independently, following general instructions. Frequent interruptions by phone, person or written instructions require smooth and rapid transfer from one task to another. Work is generally varied with deadlines to be met. The ability to initiate a task, maintain concentration and follow instructions is continuous. Ability to problem-solve, maintain attention span, establish priorities, time management, organize, learning/memory and internal motivation are essential. Able to understand hospital policies and procedures to interact effectively with all members of the system.
TASK BEHAVIOR
- Task initiation, which requires the starting of a task with minimal supervision. Demonstrated by completeness of job responsibilities
- Concentration, which refers to skill and performance in focusing on designated task or concept as demonstrated by completion of tasks despite numerous distractions from phones and people
- Following verbal and written directions demonstrates the ability to follow directions and seek supervision as appropriate. Maintains a calm and approachable manner despite increased disruptions and pressures of phones, deadlines, staff, multiple tasks and equipment failure. Works independently typing minutes, correspondence, agendas, etc. as well as scheduling necessary meetings and following through on requests from staff. Asks appropriate questions
- Attention to detail/neatness, demonstrated by preciseness by which tasks are performed and orderliness of general work area. Work has no errors when finished and product submitted looks professional and correct
- Problem solving/judgment, demonstrating the ability to analyze problems and visualize solutions logically. Sets priorities with work requests and phone calls. Able to respond quickly to questions from staff, messages, and outside sources
- Attention span, referring to the ability to focus on the tasks assigned. Handles multiple demands of phones, staff interruptions and tasks requests by setting limits to focus on the issues and deadlines
- Organization of task, demonstrated by the ability to approach in an orderly, systematic fashion leading to task completion. Completes assignments demonstrating thought and care to produce a complete and correct product, such as minutes, agendas and memos
- Initial learning/memory, which demonstrates the ability to learn and retain new instructions. Able to accomplish new assignments by anticipating what is needed for completion in a timely manner. Asks appropriate and concise questions. Retains information given in orientation and in-services
- Motivation in task completeness, displays motivation to complete work in a timely manner. Can be depended upon to complete assignments with appropriate direction. Apprises supervisor of status of assignments
- Decision making, within the boundaries of the job description; demonstrates accountability for decisions made. Knows what decisions fall within job description. Refers appropriate decisions to supervisor or other hospital staff
- Frustration tolerance, manages emotions in times of increased stress. Maintains a calm and approachable manner despite increased disruption/pressure. Ability to empathize in delicate stressful situations
- Appropriate use of tools, utilizes equipment in a safe, appropriate, productive and efficient manner
PHYSICAL DEMANDS:
GENERAL
The Specialist generally sits at computer terminal for extended periods of time. The maximum length of shift is ten hours. The person infrequently lifts, positions, transfers, and carries light to medium loads from a full range of levels for short distances. Work is performed continuously while sitting, interrupted by occasional walking and standing. Reaching at all levels is required for occasional inventory and records selection. Perfect or corrected vision and good auditory acuity is required. Oral and written English communication skills are required to promote effective exchanges with others.
SPECIFIC
- Lifting: Lifting light loads of paper and supplies infrequently. Occasional lifting of medium weight cartons of recyclable papers, boxes of copy paper, other material. Infrequent lifting of heavy loads
- Carrying Occasionally carries medium loads
- Pushing/Pulling: Infrequent necessity to move copier or clear a jam from the machine
- Standing: Total hours per work shift is approximately 30 minutes to one hour at copier and for assembly of packets and other material in collator
- Walking: Walking may occur while traveling to other departments up to a maximum of 15 consecutive minutes per day. Total hours per work shift is approximately one hour
- Sitting: Sitting occurs while operating typewriter, computer, Dictaphone, telephone, and other office equipment. Total hours per work shift is approximately five to six hours of sitting with maximum consecutive time two hours
- Climbing: Infrequent climbing on a stool is occasionally necessary to reach supplies and files
- Stooping: There is infrequent stooping to retrieve items from file cabinets
- Crouching: There is infrequent crouching to unplug and plug electrical equipment, retrieves files, etc.
- Other Physical Demands: Infrequent twisting, kneeling, reaching above and below shoulder to retrieve files and supplies. Clear speech and command of English language is required for telephone use and face-to-face communication with others
- Handling, finger manipulation, feeling, coordination, near vision, hearing sensitivity, talking and agility occur continuously
SERVICE EXCELLENCE STANDARDS AND BEHAVIORS (C.A.R.E.S):
The Service Excellence Standards and Behaviors (C.A.R.E.S.) are expected of each Hospital employee:
COMMUNICATION
It is my responsibility to:
- Smile, make eye contact, and greet others with my name and role
- Communicate with sincerity, honesty and respect
- Actively listen without interrupting and without judgment
- Welcome the views of others and encourage feedback, questions and open dialogue
- Assist families to understand and solve their problems
- Be collaborative at all times
ACCOUNTABILITY
It is my responsibility to:
- Take ownership in delivering excellent service at all times
- Create a warm and caring first impression
- Follow procedures, policies and guidelines
- Be mindful of conserving resources
- Take responsibility for my actions and demeanor and follow through with commitments
- Act professionally with everyone—patients, families, colleagues, vendors, clinicians
- Take ownership in delivering excellent service at all times
- Create a warm and caring first impression
- Follow procedures, policies and guidelines
- Be mindful of conserving resources
- Take responsibility for my actions and demeanor and follow through with commitments
- Act professionally with everyone—patients, families, colleagues, vendors, clinicians
RESPECT
It is my responsibility to:
- Speak clearly and without judgment to patients, families and visitors
- Demonstrate my pride of ownership by showing warmth, concern and follow through with commitments.
- Not engage in negative behaviors including gossip, undermining others and infighting
- Ask patients and families how I can best support them
- Speak positively about our organization, medical staff and associates
- Respect privacy and confidentiality at all times
EXCELLENCE
It is my responsibility to:
- Take ownership to consistently improve processes within my role, department and throughout MarinHealth.
- Strive every day to offer the highest care possible and strive to improve myself and my work output
- Seek out opportunities to learn and apply best practices
- Embrace change and offer suggestions for problem resolution
- Recognize others for outstanding performance
SAFETY
It is my responsibility to:
Take pride in my environment by maintaining safe and clean surroundings
Work safely and create the best environment for the delivery of quality patient care
SAFETY AND HEALTH:
It is the expectation for all employees to work not only individually, but together towards creating the safest environment possible by:
Knows and complies with all Hospital safety policies and procedures as identified in the Hospital Safety Manual, Disaster Preparedness Manual and the Employee Safety Handbook
Knows and uses the right safety practices and equipment or materials
Attends and completes all required health and safety classes, updates, and health testing
Takes immediate action and/or reports to supervisor or other appropriate personnel any potential unsafe condition, practice or hazard
Immediately reports every work-related injury
MarinHealth remains committed to the health and safety of our employees, patients, and the entire community. As such, MarinHealth requires employees to receive all required immunizations, including, MMR, flu (seasonal availability), and COVID-19 vaccine + booster, as a condition of employment and annually thereafter, as required. Any exemptions from these requirements may be granted for limited and specific situations.
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Additional Information
- Department: 8798 - Cancer Registry
- Job Schedule: Full Time - 40 hours/week
- Job Shift: Day
- Hours per Two-Week Period: 80
- Shift Hours: 8 Hour Shift
- Job Number: 12067 - 8798
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