Description

Under the direction of the Behavioral Health Manager responsible for the Ventura County Behavioral Health (VCBH) Contracts Administration Unit, this position will supervise a team engaged in the maintenance and evaluation of contracts between VCBH and provider agencies to ensure compliance with implementation of the California Advancing & Innovating Medi-Cal (CalAIM) Initiative and all other Contracts Administration Unit service requirements.

The CalAIM and Contracts Administrative Manager will: (1) provide administrative support and operational oversight for contracted behavioral health care network providers, (2) ensure adherence to standards, statues, regulations, and policies and procedures, and (3) implement methods to monitor program performance.

IDEAL CANDIDATE:
The ideal candidate will have excellent analytical, project management, customer service, and leadership skills. They will be an individual that has demonstrated experience with reviewing, interpreting, and implementing governmental regulations and contract/grant requirements.

PAYROLL TITLES/APPROXIMATE SALARIES:
Program Administrator III: $2,861.48 to $4,006.46 bi-weekly
Senior Program Administrator: $3,215.92 to $4,502.73 bi-weekly

EDUCATIONAL INCENTIVE: Some positions may be eligible for educational incentive. This incentive may be 2.5%, 3.5%, or 5% for incumbents in eligible positions based on completion of an Associate’s, Bachelor’s, or Master’s degree that is not required for the classification.

BILINGUAL INCENTIVE: Incumbents may also be eligible for bilingual incentive pay depending upon operational needs and certification skills.

DEPARTMENT/AGENCY: Health Care Agency – Behavioral Health

Program Administrator III and the Senior Program Administrator are Management classifications and are not eligible for overtime compensation.

The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary, Fixed-term), Intermittent, and Extra Help vacancies for this position only. There are currently two vacancies, one is Regular full-time, and the other is Temporary full-time.

NOTE: If appointed at the lower level, incumbent may be promoted to the higher level without further examination upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the department.

TENTATIVE SCHEDULE
OPENING DATE: November 2, 2022
CLOSING DATE: January 3, 2023 at 5 p.m.
(Previously: Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs.)

Examples Of Duties

Typical Qualifications

These are typical requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, and EXPERIENCE
Any combination of education and experience which has led to the acquisition of the required knowledge, skills and abilities.

An example of qualifying experience would be:

Program Administrator III:

• Bachelor's degree from an accredited college or university in accounting, finance, business administration or a related field AND
• Some experience interpreting and implementing governmental regulations which includes experience with contracts and grants.

Senior Program Administrator:

• Bachelor's degree from an accredited college or university in accounting, finance, business administration or a related field AND
• Considerable experience interpreting and implementing governmental regulations which includes experience with contracts and grants.

Substitution: Additional qualifying experience may be substituted for education on a year-for-year basis up to a maximum of four (4) years.

NECESSARY SPECIAL REQUIREMENTS
For this recruitment, previous work experience in the following areas is required:

• Managing contracts and grants to ensure compliance;
• Monitoring and interpreting regulations to determine impact on operations and management functions;
• Establishing and maintaining effective working relationships with a variety of team members and stakeholders;
• Excellent written communication skills must be demonstrated in the employment application and in the responses to the supplemental questions; AND
• Possession and maintenance of a valid California Driver license.

DESIRED
Experience related to:

• Mental Health and Substance Use Services programs and related services;
• CalAIM regulations or similar regulatory/system change initiative;
• Requests for Proposals (RFP);
• Managing or supervising contract based fiscal and operational management issues;
• Staff supervision and management;
• Making public presentations;
• Bachelor degree in Health Services, Public Administration, or Business Administration.

OTHER REQUIREMENTS
This position may be subject to State Health Officer Orders regarding vaccine verification and/or testing. These requirements are a condition of employment. Depending on assignment and work location(s), successful candidates for this position will be required to submit proof of vaccination and/or booster against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process.

Knowledge, Skills, and Abilities
Working knowledge of: the principles and techniques of program and project management, budgetary preparation and analysis, fiscal management, organization and staffing, administrative application of data processing, public relations and customer service support, and personnel administration as applicable to allocated level and program; principal techniques and methods applicable to assigned program.

Ability to: analyze administrative and fiscal problems, resolve issues satisfactorily and in a timely manner, prepare a variety of written reports and recommendations, speak effectively in public and with the public, and plan, organize, and supervise the work of others.

Recruitment Process

FINAL FILING DATE: Your application must be received by County of Ventura Human Resources in Ventura, California, no later that 5:00 p.m. on January 3, 2023.

(Previously: This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it.)

To apply on-line, please refer to our web site at www.ventura.org/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

Note to Applicants: You must provide sufficient information under the Education/Work experience portion of the application and supplemental questionnaire if applicable, in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.

NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (Download PDF reader) (Download PDF reader) for additional information.

SUPPLEMENTAL QUESTIONNAIRE – qualifying: All applicants are required to complete and submit the questionnaire for this exam at the time of filing. The supplemental questionnaire may be used throughout the exam process to assist in determining each applicant’s qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION – qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

TRAINING & EXPERIENCE EVALUATION:
A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

ORAL EXAMINATION - 100%: A job-related oral examination will be conducted to evaluate and compare participating examinees' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

NOTE: The selection process will likely consist of an Oral Exam, which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence. Responses such as "See Resume" or "Refer to Resume" are not acceptable and may disqualify an applicant from further evaluation.

If there are three (3) or fewer qualified applicants, an examination may not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.

Applicants successfully completing the exam process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record may be required for this position.

For further information about this recruitment, please contact Jessica Jimenez via email at Jessica.Jimenez@ventura.org by telephone at (805) 654-2569.

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.