Job description

Enhance office effectiveness by providing support relating to the day-to-day operations regarding human resources, personnel files, resident files, accounts payable, accounts receivable and any other documentation related to employment and maintaining compliance with state and federal regulations and the standards of HRA.

Essential Functions:

Office Management:

Ensures incoming phone calls are managed
Assists Executive Director and Management Team
Performs Manager On Duty responsibilities when assigned
Maintain vendor contract files

Accounts Payable:

Inputs all required information related to AP into the Yardi system
Performs accounts payable duties to include data entry of payables into the system and submission of monthly AP purchase journal. Records proper coding and proper approval on all invoices.
Assigns all expenses to the proper department code numbers
Maintains the petty cash process including ledger accounting for disbursements

Accounts Receivable:

Inputs all required information related to AR and resident information into the Yardi system
Perform accounts receivable duties to include data entry of resident transactions and collection of amounts due.
Generates resident billing with accuracy. Responds to resident and family inquiries.
Makes bank deposits daily.
Provides information and data entry of financial information for the Executive Director related to required reports
Prepares refund requests for residents when applicable
Ensures all past due accounts are addressed according to the best practice standard and utilizing our collections partner as
appropriate

Financial:
May participate in monthly budget variance conferences and provide reports
Assists with community credit card reconciliation at the direction of the Executive Director
General accounting duties as necessary

Administrative:

Properly reports and tracks job related injuries and incidents
Maintains OSHA logs
Maintains labor law, state and federal regulation postings
Prepares and maintains all associate files
Prepares and maintains all resident financial files
Maintains confidentiality of all resident and associate information

Human Resources:
Assists in the recruitment of new associates
Performs on-boarding process of new hires to include paperwork and adding them into the HRIS
Inputs and assigns required courses to new hires, existing associates and assists with on-line training system
Assists in the administration of Company benefit programs
Provides support and guidance related to associate leaves of absence
Acts as the liaison for the Community in regards of Company policies and procedures
Assists with counseling, documenting associate grievances, investigations, and tracking corrective actions
Maintains personnel files
The ability to work in a safe and alert manner
The ability to take ownership for associate’s safety and the safety of the residents
Must disclose any medication that might impair associate’s ability y to perform the job safely or competently.

Payroll:
Processes payroll to including, but not limited to entering missed punches, holidays and requests for time off after proper approval has been received; submission of payroll report to Executive Director and Payroll Manager on assigned day
Ensure instances of associate overtime are reports to Executive Director and Department Heads
Send PAF’s timely to Payroll and Human Resources

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Monmouth Junction, NJ 08852: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: One location

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