Job description

POSITION OBJECTIVES: To effectively serve and assist the fiscal departments within the central office by coordinating and performing a variety of key functions. To assist in maintaining a professional, friendly, positive and respectful work atmosphere with an emphasis on team work and providing effective and timely service to the central office administrators, building administrators, school district employees, and other constituents within the school district.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: (Other duties may be assigned.)Perform various clerical and bookkeeping functions to assist the Business Manager and other fiscal service staff with the following; employee and student record filing, initiate and process financial documents, monitor financial activity; organize and maintain financial records; prepare related state and local reports, create and process invoices, periodic forecasts and ensure state and federal compliance.Maintain detailed log of all employees contract information. Work with HR and bookkeepers to keep log up to date with accurate with salary, benefit and other contract information. Complete local and state reporting as it pertains to staffing as required.Maintain Staff directory for administrators and schools.Support Human Resource with contract preparation and tracking, end of year tax form mailing and tracking, and personnel file reviews and filing.Liaison between SU & Kelly Service, set up new employees with accounts and passwords and absence reportingProvides support for audit preparation and on site review and analysis.Coordination of SU Food Service Program, including state application process, state reporting, site monitoring and verification, Professional Development, student balance tracking, communication with school based food service staff and front office personnel.Assist Assistant Business Manager with the reconciliation of district bank accounts.Manage cash receipts for all districts, including reconciling, making and recording daily deposits, monitoring and recording of state ACH payments, requesting and tracking Line of Credit Draws and Repayments, update cash log and communicating with School Treasurers and tracking of School tax payments.Support bookkeepers in their daily functions during high workload periods.Support Business Manager with the preparation and collection of bid documents, preparation of town reports and other special projects.Provide monthly revenue and expense reports to board.Cross Trains and Serves as back up for other Business Office functions.Other Duties and Special Projects as assigned by the Business Manager

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