Job description
Monarch Landscape Companies
NLS | MTS | Signature
Branch Administrator
Temporary Location: Hillsboro, Oregon- We will provide a temporary vehicle reimbursement while commuting to Hillsboro.
Permanent Location: Vancouver, Washington
Monarch Landscape Companies is a major commercial landscape leader that is rapidly growing and expanding the company’s geographic coverage area and market share. We have streamlined the operations of several satellite offices: Landsystems, Jensen Landscape, Northwest Landscape Services, Signature Landscape Services, Terracare Associates, The Growing Company, and Arrowhead Landscape Services. We are committed to excellence in customer service and innovative solutions and span across 5 states and have over 2,000 employees nationwide.
We are currently seeking an Administrative Assistant to support our Vancouver, WA operations. The ideal candidate thrives in a fast-paced environment; is able to keep a positive attitude under pressure; can professionally manage demands from multiple stakeholders. Experience with general office duties, including AP/AR, contracts, and HR is a plus.
We are expanding our operations in Vancouver and looking for candidates in the Vancouver area. This position will temporarily be located in Hillsboro, Oregon until our new Vancouver Office is opened. For candidates hired in the Vancouver area, we will provide a temporary vehicle reimbursement while commuting to Hillsboro.
Summary: Responsible for the accurate and timely execution of administrative functions, in support of the Office Manager.
Primary Responsibilities:
- Daily timecard entry for designated Branch
- Assign system generated PO’s upon request
- Receipt PO’s in ERP in an accurate and timely manner
- Reconcile vendor invoices against open POs
- HR responsibilities, such as assisting with employee onboarding and updates
- Assist managers with data entry, utilization, and report generation in ERP
- Assist Business Development with contract proposals, RFP’s and customizing appropriate sales & marketing materials
- Complete client invoicing accurately and timely
- Service Contract setup in ERP
- Responsible for all incoming calls, and distribution of messages in a timely and accurate manner
- Welcomes and directs visitors, vendors and applicants
- Schedules venues and catering for district and/or company events
Secondary Responsibilities:
- Provide general clerical duties, including typing, scanning, and filing
- Monitors the inventory of, and requests for, all office supplies and completes online ordering
- Other duties as assigned
Qualifications:
- Strong internal and external customer service
- Ability to demonstrate a positive working attitude and contribute to a culture of excellence
- Effective oral and written communication
- Strong computer skills
- Proven track record of very high attention to detail and organization
- Proven ability to work within time constraints while balancing multiple priorities
- Flexibility
- Intermediate to advanced understanding of Microsoft Office Suite
- Experience with ADP and/or IFS preferred
- Spanish speaking candidate is a plus
Monarch Landscaping WA, LLC is an Equal Opportunity Employer
Monarch Landscaping WA, LLC is an E-Verify participating Employer
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