Job description

The Superior-Douglas County YMCA is seeking a qualified bookkeeper for immediate full time employment. This position includes health & life insurance, retirement and membership benefits.

POSITION SUMMARY:
This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. This position entails general ledger accounting, accounts payable/receivable, and billing.

ESSENTIAL FUNCTIONS:

1. Processes invoices for payment. Audits check requests and purchase orders for completeness and makes corrections as necessary.
2. Inputs vendor and expense distribution data in the accounts payable system.
3. Coordinates accounts payable check runs upon approval. Files appropriate documentation and maintains accounts payable files.
4. Voids checks and credits appropriate accounts as needed.
5. Works with vendors and staff to resolve invoice discrepancies. Reviews vendor statements for past due invoices and work with vendors to keep accounts current.
6. Complete year-end A/P process.
7. Balance daily receipts, prepare and record deposits.
8. Maintains W-9 information for all vendors and prepares annual 1099 forms for IRS.
9. Create invoices for billings, handles payments and communications.
10. Handles other office functions such as petty cash, ordering supplies, etc.
11. Record capitalized expenditures.
12. Track project costs, such as camp and swim team.
13. Process month end; reconcile bank statement, record journal entries to balance accounts.
14. Maintains inventory sale items, and year-end adjustments.
15. Maintain and file sales tax report.
16. Provide backup documents for annual audit.
17. Performs other duties as assigned.

YMCA COMPETENCIES (Leader)

Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Supports fund-raising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas for efficiency. Establishes goals, clarifies tasks and plans work. Follows budgeting policies and procedures, and reports all financial irregularities immediately.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

QUALIFICATIONS:
1. Associate’s degree preferred or experience equivalent.
2. Knowledge of general ledger and accounting functions.
3. Experience in data entry with working knowledge of spreadsheets and word processing.
4. Strong customer service and relationship building skills.
5. Excellent problem solving skills.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:
· The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach, and must be able to move around the work environment.
· The employee must occasionally lift and/or move up to 10 pounds.
· Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
· The noise level in the work environment is usually moderate.

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Superior, WI 54880: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location: One location

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