JOB SUMMARY

At Houston Methodist, the Birth Registrar position is responsible for performing activities associated with the registration of hospital births and the timely filing of required documentation in accordance with the State of Texas regulations. This position ensures quality and compliance with state regulations for births and is a critical component to meeting the Texas Vital Statistics recognition and exemplary five star rating.

PRIMARY JOB RESPONSIBILITIES

Job responsibilities labeled EF capture those duties that are essential functions of the job.

PEOPLE - 30%

• Promotes a positive work environment and contributes to a dynamic team focused work unit that actively helps one another to achieve optimal departmental and organizational results. (EF)
• Provides assistance to parent(s) to complete the birth certificate worksheet. (EF)
• Applies patience and diplomacy to sensitive situations, such as conflict regarding parental responsibility. (EF)
• Supports birth registration process while complying with patient confidentiality and HIPAA regulations. (EF)

SERVICE - 30%

• Collects birth certificate data, enters worksheet data into state database, and prints out birth facts; proofreads the birth facts for errors before presenting it to the parents for their signature(s); obtain parent(s) signature(s). Scans all documents into the baby’s electronic medical record. (EF)
• Provides printed social security receipt with explanation that it is to be used as proof that a social security number has been applied for; issues a signed certification of birth facts for insurance purposes. (EF)
• Serves as administrator for the Texas birth registry information system for assigned facility. (EF)

QUALITY/SAFETY - 30%

• Follows appropriate guidelines for obtaining Acknowledgement of Paternity (AOP); reviews AOP for errors or omissions. Sends completed AOP to the designated state attorney’s office. (EF)
• Certifies and releases at least 96% of birth registrations no later than five days after the date of birth. (EF)
• Adheres to department standards for productivity, timeliness, accuracy, and quality. (EF)
• Meets with auditors regularly according to state requirements to monitor compliance, providing reports and data as needed; complies with regulatory guidelines regarding timely filing of birth certificates and proper administration of both the Acknowledgement of Paternity program and the Texas ImmTrac program. (EF)

FINANCE - 5%

• Organizes time effectively, minimizing incidental overtime, and sets priorities. Utilizes time between heavy workloads efficiently and helps other team members. (EF)
• Enters infant’s legal name into the electronic medical record post discharge per policy as it impacts timely reimbursement. (EF)

GROWTH/INNOVATION - 5%

• Seeks opportunities to expand learning beyond baseline competencies with a focus on continual development. Attends continued yearly training at Regional and Annual Conference as permitted by facility. (EF)
• Generates and communicates new ideas and suggestions that will improve quality or service. (EF)

This job description is not intended to be all inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

EDUCATION REQUIREMENTS

o Associate’s degree in health information management or related field required or additional two years of experience (in addition to the minimum experience requirements listed below) required in lieu of degree

EXPERIENCE REQUIREMENTS

o One year of experience in birth registration, health information management, or general office with emphasis on customer service

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  Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Event, etc) regardless of selection above.