Job description

Billing Specialist

Remote

Atlanta, GA , Charlotte, NC, Chicago, IL, Cleveland, OH, Columbia, SC, Fort Lauderdale, FL, Hoboken, NJ, Orlando, FL

Phoenix, AZ, Portland, OR, Seattle, WA, Texas, GA

Permanent

Summary

The Client is a national labor and employment law firm, and we are looking for a talented Billing Specialist to support the needs of the firm at a national level. This position can be performed hybrid/remote and will be based out of the Atlanta office. However, we are considering applicants who reside in one of the following locations ONLY: Atlanta, Chicago, Detroit, Louisville, Kansas City, Texas, Ohio, Seattle, Portland, Arizona, Illinois, New Jersey, Florida, Philadelphia, North Carolina and South Carolina.

In this role, the Billing Specialist will have responsibility for managing and executing billing and coordinating e-Billing. The Specialist must be service oriented and can work easily with a broad range of people and companies, including frequent and ongoing contact with firm attorneys, staff and clients. The Specialist must possess experience in billing and finance. This is not an information technology position, but candidate must be technologically savvy with the ability to learn and use billing software, collections software, and e-Billing programs. The Specialist must be organized and can perform duties without constant monitoring but must also keep direct supervisor and firm management updated frequently. Although this position is a hybrid/remote position, you would generally need to be available to work during standard business hours.

Position Responsibilities

Prepare prebills and/or drafts in proper format, at the beginning of each billing cycle for all assigned attorneys and verify that prebills capture all unbilled time. Log and distribute same to assigned attorneys for editing.

Log returned and edited prebills/drafts, then perform edits in Prebill Viewer/Aderant (time & billing software). Ensure adherence to client billing guidelines and attorney preferences. Ensure attorney adherence to internal protocols (e.g., billing or collection write off approvals, sending reminders to attorneys regarding deadlines).

Prepare and print finals for attorney signature. Log and distribute same to attorneys. Once approval is secured for finalizing, send to finance for posting. After receiving verification of posting from finance then mail paper invoices, e-Bill or email client for payment.

Track and research unapplied credit and trust balances monthly. Upon approval from client and attorney or department manager, apply to invoices or request refund checks as appropriate. Notify finance of client or matter updates to contacts, billing guidelines, etc.

Access and update e-Billing vendor sites for clients.

Assist all offices regarding billing procedures, use of billing software and e-Billing software as needed.

Assist billing department and accounting department as needed.

Must Have

5 years of billing experience (preferably employment law but not required) Aderant Experience, E-Billing Experience

Requirements

Demonstrated problem-solving abilities.

Knowledge of the firm business process and business operations.

Knowledge of Excel and ability to create and maintain spreadsheets.

Knowledge of the firm’s goals and objectives.

5 years billing, preferably with a law firm.

Aderant legal billing software experience is preferred but not required.

What We Provide

The Client offers a comprehensive benefits package for eligible staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, long-term disability, and an employee assistance program. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, a student loan refinancing program, life insurance for dependents, and pet insurance.

Job Type: Full-time

Pay: $60,000.00 - $77,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• ICD-10: 1 year (Preferred)

Work Location: Remote

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