Job description
Position Details
- Work-life balance
- Holidays-10 paid holidays per year and General Election Day
- Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
- Sick Leave – Earned at an accrual rate of .0416125 for each hour in pay status.
- Employee and Dependent Tuition Waiver
- Opportunities to engage in professional development opportunities
- Committed to employee wellness and access to a robust Employee Assistance Program
- Medical Benefits that are robust and affordable
- Life Insurance and Long Term Disability are incorporated into our benefits.
- Learn more about our retirement benefits at MUS Retirement.
- Opportunities for career growth and a variety of career paths
- Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
- Beautiful campus environment that features our MSUB Mile walking path
- Review and process all Banner Payment Authorizations and team travel advance requests for accuracy, approvals, compliance, and sufficient documentation
- Overview of document tracking processes
- Assist in accounting for all Fiscal Year End Accounts Payable orders & payments and accrual orders
- Guide university departments in compliance of Policies and Procedures.
- Assist with copier supplies and service requests
- Tracking Invoices and reconciling Statements
- Reporting non-compliance to supervisor
- Knowledge of Banner Finance and Accounts Payable Modules
- General knowledge of mailroom procedures to assist as needed during peak times or staff absences
- Associates Degree in a related field, or any equivalent combination of education and experience.
- Progressively responsible administrative work in a busy office setting with an emphasis on high level administrative support or an equivalent combination of relevant education and experience.
- Customer service experience dealing effectively and diplomatically with a variety of people
- Proficient experience using computers and various software including MS Office Suite.
- Accounting or bookkeeping experience which includes processing and tracking of expense or revenue transactions or other detailed financial data
- Reliable and Dependable
- Ability to problem solve and manage tasks
- Excellent oral and written communication skills
- To ensure success as an accounts payable specialist, you should exhibit sound knowledge of best practices in accounting and experience in a similar role.
- Bachelor’s Degree in a related field, or any equivalent combination of education and experience.
- University experience preferred
- Banner experience preferred
- Accounts payable experience preferred
- Reliable and Dependable – Follows through on tasks and maintains a professional manner.
- Quality and Quantity of work – Demonstrates the ability to problem solve and manage tasks.
- Excellent oral communication skills – speaks persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.
- Excellent written communication skills – writes informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
- Excellent customer service skills – manages difficult or emotional customer situations; responds promptly to customer needs; meets commitments.
- Excellent Teamwork and ability to cross train
- Extensive Computer/screen time 7+ hours
- Sitting/standing long periods of time
- Multitasking
Montana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.
Montana State University Billings makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278, employment@msubillings.edu.
MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website: http://www.msubillings.edu/humres/eeos.htm
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