BENNINGTON PUBLIC SCHOOLS

JOB DESCRIPTION

JOB TITLE: Bennington South Middle School Attendance Secretary/Health Para (2022-2023 School Year)

GOAL: The job of building secretary is responsible for collecting and maintaining student information at the assigned site; meeting district, state and federal requirements relating to student information processes including parent notification; preparing and distributing reports and materials; providing clerical support at school site; and communicating various information. He/She will assist the school nurse and students with health issues. He/She will work in a confidential manner regarding student information.

QUALIFICATIONS:

• High School Diploma. Previous secretarial experience beneficial.
• Organizational skills, word processing skills, ability to operate office machines such as computer, fax and copy machine.
• Knowledge of software applications, such as word processing, spreadsheets, Google, and database systems.
• Professional, personable, and welcoming.
• Ability to maintain confidentiality and professionalism in interacting with staff, public, parents and Board Members.

REPORTS TO: Principal and/or Assistant Principal

SUPERVISES: May occasionally supervise students.

TERMS OF EMPLOYMENT:

• 210-day position same schedule as students with some additional time for training.
• Salary range is based on secretary scale with an average 40 hour week.

BENEFITS: Paid single health and dental coverage or option for cash in lieu, retirement, paid sick/personal leave, life insurance and long term disability.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation and Support Services Personnel.

PERFORMANCE RESPONSIBILITIES:

For Administration:

• Handling of phone related issues such as answering calls, taking messages, forwarding of messages, and screening of calls.
• Processing correspondence: to include sorting of mail, editing and/or composing general letter responses.
• Maintain Records (Paper and Electronic).
• Perform responsibilities as assigned by administration.

General Duties:

• Communicates with parents, students, staff, etc. in various forms.
• Interviews office visitors and telephone callers and either answers questions, resolves complaints, provides desired information as required or refers to appropriate person.
• Enters student data into the district’s student information system.
• Manage day to day office activities by performing usual office routines and practices associated with a productive and efficient office.

• Administers first aid and medication to students under the direction of health professional for the purpose of meeting immediate health care needs.
• Evaluates potentially hostile situations (e.g. involving staff, students, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintain documents, office files and records for the purpose of providing up-to-date reference and audit trail for compliance with district, local, state and federal regulations.
• Responds to a wide variety of calls, concerns and/or complaints for the purpose of resolving problems, providing information and/or referring to appropriate personnel.
• Complete training in CPR, AED, First Aid, and Crisis Team.
• Monitor front office and Sign In/Out logs for visitors.
• Maintain confidentiality and loyalty to employer.
• Promote a positive image of the District at all times.
• Maintains regular attendance

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, non-technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; planning and managing projects; preparing and maintaining accurate records.

KNOWLEDGE required to satisfactorily perform the functions of the job includes: school district operations and philosophy; concepts of grammar and punctuation.

ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working with constant and sustained interruptions; working with detailed information/data.

Essential Functions

The essential functions of the position include: (1) regular, dependable attendance on the job; (2) the ability to perform the identified tasks and to possess and utilize the identified knowledge, skills and abilities to perform the identified work activities; and, (3) the ability to perform the identified physical requirements as outlined in working environment.

Working Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to lift and pull or push articles up to 50 pounds. He/she sits most of the time but must walk frequently and, at times, stand. The employee is required to reach with his/her hands and continuously to repeat the same hand, arm, or finger motion many times as in typing. Manual and finger dexterity are essential to the job. He/she is constantly working to meet deadlines with severe time restraints. He/she must see and read fine print such as typed or handwritten materials and have good depth perception (fine muscle control). The employee must, also, be able to hear conversation in a noisy environment and to communicate clearly and concisely through speech.

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The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

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  Limited travel may be a requirement to fulfill the requirements of this position. District required travel must be pre approved by an immediate supervisor and will be reimbursed per district policy.

• Employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave. Overtime may be required and must be approved by the direct supervisor.

EOE