Job description
Job Description:
DIVISION: Academic
DEPARTMENT: Egan School
BASIC FUNCTION: Provides support for Undergraduate Associate and Assistant Deans in the Egan School and provide support to the 4th floor office suite. Assistants with office record keeping and mail distribution; helps maintain office equipment and repair.
UNUSUAL WORK CONDITIONS:
KNOWLEDGE AND SKILL NEEDED:
EDUCATION: High School diploma with some college or equivalent related experience.
EXPERIENCE: 2-3 years office experience. Computer proficiency utilizing various software packages and working knowledge of Banner or equivalent integrated educational computer system. Good interpersonal, communication and organizational skills.
REPORTS TO: Associate Dean for Undergraduate Studies
ESSENTIAL FUNCTIONS:
Provides support for Associate Dean for Undergraduate Studies, Undergraduate Assistant Dean, and 4th floor office suite.
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Serves as the principal resource and support for the fourth floor suite.
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Monitor front desk and direct inquiries as appropriate
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Answer phone and direct inquires as appropriate
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Help monitor and respond to the Egan Resource/Clinical Placement email account
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Provides administrative support for Associate and Assistant Deans
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Coordinate and schedule meetings
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Arrange rooms for meetings
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Sending email messages on behalf of UG Deans
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Providing Banner reports for:
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Student information
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Enrollment numbers
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Student schedules
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Assist with projects and research as assigned by Associate/Assistant Deans
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schedule meetings times/rooms, send out invitations
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Sending out surveys—and run preliminary analysis
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Coordinate resources
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Provide clerical support
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Assistance with monitoring
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NCLEX pass rates
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SBOEN reports
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Mountain Measure reports
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ATI billing—student numbers
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UG student class reports
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Changes in numbers
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withdrawals
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Assist with Clinical Placement Office tasks including but not limited to:
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Liaison for adjunct faculty and clinical placement team
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Update adjunct faculty list and prospective adjunct list on an ongoing basis
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Forward prospective clinical and preceptor inquiries to clinical placement team for follow up
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Compliance monitoring, running reports, following up with students
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Assisting students with questions and issues with loading information into the online platform
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Ordering adjunct clinical badges and other necessary materials for adjunct faculty
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Obtaining student individual schedules
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Obtaining student photos
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2. Participates in the professional development of the department.
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Promotes an image of efficiency and courtesy throughout the University community and consistent with the department’s mission
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Attends departmental staff meetings as requested
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Serves as a responsible committee representative as requested
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Communicates effectively with supervisor concerning pertinent departmental or university matters
3. Promotes safe and secure working conditions.
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Promotes the proper utilization of equipment and materials,
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Notifies supervisor immediately of any unsafe conditions.
Duties may be changed and/or be added at any time.
- Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
Category:
Academic - Admin
Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.
Disclaimer
The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.
All offers of employment are contingent upon a satisfactory background check.
Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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