The Assistant will provide support to the Chief Artistic Officer of Jewelry & High Jewelry. The individual will apply time management, administrative and organizational skills. Come work with us!

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Location: This position is in-person, 5 days per week, at our Corporate Headquarters in New York, NY.

This role requires fluent written and verbal communication skills in both French and English and 5+ years of previous Administrative Assistant experience.

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Calendar and time management

Work with the team to maintain and balance fluid calendar to meet the needs of the Chief Artistic Officer and Design Studio at large.

Oversee the planning (flights, hotels, visas, car rentals, reservations, etc.) and itineraries of a very busy and dynamic international travel schedule.

Work alongside Design Management to ensure that the Chief Artistic Officer of Jewelry & High Jewelry has adequate time allotted to review and critique designs in order to meet deliverables.

Partner with Design Management to build the agenda and prepare necessary materials for meetings with the CEO and EVP.

Administration & Communication

Handle and maintain the upkeep of library of current designs.

Prepare and draft general correspondence.

Organize and coordinate and maintain the office.

Review and systematically approve expense reports.

Develop and cultivate relationships with cross-functional Administrative and Executive assistants.

Prepare and submit facilities requests.

Run jewelry borrowing (requesting, tracking and systematically reconciling).

Ensure that all necessary preparations and tools are in place for scheduled meetings and special events.

Project management

Work on special projects as assigned by leadership.

Lead a wide variety of personal and professional tasks on an as needed basis.

Required Qualifications:

• Fluency in French and English languages
• At least 5+ years of luxury executive experience
• Excellent verbal and written communication skills and ability to work independently with minimal direction as well as part of a team
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Excellent organizational skills and attention to detail
• Enjoys working with and supporting others in a highly creative and dynamic environment
• A strong sense of independence and initiation
• Ability to work on multiple projects while optimally prioritizing workload
• Resilient, diplomatic, discreet, confidential and trustworthy
• Maturity and discretion to handle confidential matters
• Team player and proactive personality
  

Preferred Qualifications:

• Knowledge and passion for creative fields, including design, fashion, art, architecture and film

The hiring range for this position ranges from $35/ hour - $50/ hour. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.