Assistant - Social Impact, Growth Initiatives and Legislative Affairs
Full Time
New York, NY 10036
Posted
Job description
SUMMARY
Founded in 1917, the National Hockey League (NHL®) is the premier professional ice hockey league in the world, and is one of the major professional sports leagues in the United States and Canada. With more than 600 employees across offices in New York, Toronto and Montreal, the NHL is a global sports and entertainment organization committed to building healthy and vibrant communities using the sport of hockey to celebrate fans of every race, color, religion, national origin, gender identity, age, sexual orientation, and socio-economic status. At the NHL, we are looking for dynamic, energetic and impactful individuals who are committed to doing the same by sharing in our philosophy that Hockey is for Everyone – and inclusion belongs on the ice, in the locker rooms, boardrooms and stands.
Founded in 1917, the National Hockey League (NHL®) is the premier professional ice hockey league in the world, and is one of the major professional sports leagues in the United States and Canada. With more than 600 employees across offices in New York, Toronto and Montreal, the NHL is a global sports and entertainment organization committed to building healthy and vibrant communities using the sport of hockey to celebrate fans of every race, color, religion, national origin, gender identity, age, sexual orientation, and socio-economic status. At the NHL, we are looking for dynamic, energetic and impactful individuals who are committed to doing the same by sharing in our philosophy that Hockey is for Everyone – and inclusion belongs on the ice, in the locker rooms, boardrooms and stands.
OVERVIEW
This position provides general administrative support to NHL’s Sr. Executive Vice President of Social Impact, Growth Initiatives and Legislative Affairs, including scheduling coordination, report processing, travel arrangements, calendar control and communications support. The Assistant must have the ability to multi-task in a fast-paced environment, anticipate needs and workflow, and communicate clearly and responsively with other executives and staff members. He or she must maintain a high level of confidentiality, judgment, and discretion due to operating in matters of sensitivity and significance.
ESSENTIAL DUTIES
The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision and handle typical assistant responsibilities along with other projects and duties at executive’s discretion/direction.
This person must be exceedingly well organized, adaptable and entrepreneurial. The ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. They will also coordinate and schedule a high volume of meetings on a regular basis, as well as a high volume of travel.
As this assistant will support the SEVP of Social Impact, Growth Initiatives and Legislative Affairs (SGL), this candidate will support programs and initiatives within areas of youth hockey, community development, public policy, social causes, and other matters relating to fan growth. The SGL business unit exists to drive the long-term economic performance of the League, its Clubs and broader hockey industry through a relentless pursuit of inclusion, access and cultural relevance.
Specific functions include:
This position provides general administrative support to NHL’s Sr. Executive Vice President of Social Impact, Growth Initiatives and Legislative Affairs, including scheduling coordination, report processing, travel arrangements, calendar control and communications support. The Assistant must have the ability to multi-task in a fast-paced environment, anticipate needs and workflow, and communicate clearly and responsively with other executives and staff members. He or she must maintain a high level of confidentiality, judgment, and discretion due to operating in matters of sensitivity and significance.
ESSENTIAL DUTIES
The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision and handle typical assistant responsibilities along with other projects and duties at executive’s discretion/direction.
This person must be exceedingly well organized, adaptable and entrepreneurial. The ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. They will also coordinate and schedule a high volume of meetings on a regular basis, as well as a high volume of travel.
As this assistant will support the SEVP of Social Impact, Growth Initiatives and Legislative Affairs (SGL), this candidate will support programs and initiatives within areas of youth hockey, community development, public policy, social causes, and other matters relating to fan growth. The SGL business unit exists to drive the long-term economic performance of the League, its Clubs and broader hockey industry through a relentless pursuit of inclusion, access and cultural relevance.
Specific functions include:
- Perform general office duties, including: answering phones and taking messages, creating purchase orders, paying invoices, scheduling and coordinating meetings, managing (Outlook) calendars, completing and processing expense reports
- Arrange domestic and international travel (air, ground, hotel, etc.)
- Prepare and edit outgoing correspondence regarding matters of significance, to include email messages, memos, etc.
- Support Executive in speechwriting, presentation building, and background research
- Perform specific functions to support the department’s work product including contract routing, report writing, presentation building
- Handle special requests, including gift purchasing, coordination of tickets to games and events, etc.
- Organize onsite and offsite programs, events or conferences by arranging for facilities, travel, caterer, issuing information/invitations, coordinating speakers and controlling budget
- Flexible hours required, including nights, weekends, and holidays.
QUALIFICATIONS
- Exhibit high energy and willingness to pitch in and help the larger team accomplish goals and work assignments
- Be a strategic and critical thinker who is forward thinking, detail-oriented, analytical and well-organized
- Be able to maintain confidentiality and use upmost discretion when privy to sensitive information
- Demonstrate sound judgement and awareness of interpersonal relationships and consideration of availability on Executive’s schedule
- Results and bottom-line oriented yet will possess sensitivity towards people and values
- Possess a strong research background and be an “out-of-the-box-thinker”
- Self-confident and resilient, with a high-level of enthusiasm
- Have well-developed interpersonal skills and the ability to relate to a wide variety of audiences, exhibiting strong communication skills
- Demonstrate excellent time management, including the ability to work independently and prioritize workload appropriately
- Exhibit solid understanding of social impact work and/or the sports entertainment industry. Deep hockey knowledge is not required.
- Familiarity with various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects.
- Bachelors Degree preferred
- Prior years of administrative assistant experience preferred; willingness to learn, adapt and work hard of greatest importance
- Must have excellent written and verbal communication skills
- Highly proactive, initiating, and not hesitant to challenge in a constructive way
- Skilled in relationship building with a sincere tone and a high level of integrity and sense of confidentiality
- Proven ability to multi-task; must be able to constantly and consistently prioritize workload of senior executives and oneself simultaneously
- Familiarity working with individuals and organizations representing diverse and underrepresented communities including BIPOC (Black, Indigenous, and People of Color), LGBTQ+, and people with disabilities
When applying, please be sure to include a cover letter with your salary expectations for this role. We thank all applicants for their interest in this opportunity, however only qualified candidates selected for an interview will be contacted. NO EMAILS OR PHONE CALLS PLEASE.
Benefits to working at National Hockey League include:
Benefits to working at National Hockey League include:
- Medical/ Dental/ Vision insurance effective on the date of hire
- 401(K) Plan and Defined Contribution Pension Plan
- Annual Bonus
- Generous PTO policy
- Commuter Benefit Program
- Paid Company Holidays
- Salary range for this position is $50K - $80K
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
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