Job description

New England Conservatory, an independent not-for-profit institution, is recognized internationally as a leader among music schools, educating and training musicians of all ages from around the world. With music students representing more than 40 countries, NEC cultivates a diverse, dynamic community for students, providing them with performance opportunities and high-caliber training by 225 internationally esteemed artist-teachers and scholars. NEC pushes the boundaries of making and teaching music through college-level musical training in classical, jazz, and Contemporary Improvisation. It offers unique interdisciplinary programs such as Entrepreneurial Musicianship and Community Performances & Partnerships that empower students to create their own musical opportunities. As part of NEC's mission to make lifelong music education available to everyone, the Preparatory School and School of Continuing Education delivers training and performance opportunities for children, pre-college students, and adults.

NEC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship, disability, or veteran status.
New England Conservatory (NEC) has determined that the highest possible rate of COVID-19 vaccination offers the best assurance of safeguarding the health of all members of our community. Therefore, NEC is requiring all employees to receive the final dose of the COVID-19 vaccine by September 3, 2021. All newly hired employees at NEC must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. Additionally, all members of the NEC community are required to receive a COVID-19 vaccine booster by February 1, 2022, or within fourteen days of eligibility. For more information, please contact NEC Human Resources.

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JOB SUMMARY:*
The Assistant Registrar’s main responsibility is to assist the Registrar in the day-to-day operations of the office, with specific attention to providing assistance to NEC’s diverse constituencies (students, faculty, staff, and alumni). Including, but not limited to: maintaining all college academic records, assisting in overseeing office projects for the Registrar, assisting in all Commencement responsibilities, conducting research for re-creation of transcripts, and ensuring the confidential nature of academic records in compliance with the Family Educational Rights and Privacy Act [FERPA] as expressed in NEC policy and procedures.
This position reports directly to the Registrar.

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ESSENTIAL FUNCTIONS:*

• Maintenance of all college academic records:
• student registrations
• faculty class lists, including managing course waitlists
• transcripts, with attention to the processing of transfer credits, changes of major or degree, changes of student status, and course substitutions
• collection, recording, and distribution of grades
• grade change processing, which includes notifying students and their academic advisors of changes in GPA and academic standing
• tracking of cross-registration and independent studies
• ad-hoc generation of reports for faculty and students (class lists, grade rosters, report cards); and archival of student records and maintenance of Registrar’s archive.

• Process transcript requests:
• receive requests and print/copy transcripts and, when required, convert transcript to an electronic PDF format
• verify accuracy of transcripts, correcting or creating as necessary
• work with authorized officials when notarization or other official forms of document verification are required.
• Assist in all Commencement responsibilities
• Gather information from students via Conservatory-approved communication regarding programs and diplomas, such as name to be used, Commencement attendance status, and distribution of documents after commencement
• Compile information used to order appropriate regalia (cap, gowns, hoods) for the Commencement ceremony from students, faculty, and staff, and from members of the Board of Trustees and President’s Council
• Organize and assist with Cap & Gown distribution to students, including managing of student workers and staff during dispersal and collection
• Other commencement ceremony activities as assigned (i.e., arranging hoods, assisting with diploma distribution).

• Assist Registrar in overseeing office projects, including: creation of course schedule; checking and tracking of qualifying degrees for incoming students; preparing various documents for binding and archiving; and Academic Review Committee work.
• Research: former students (for re-creation of transcripts, and statistical reporting as needed or assigned.)
• Assist the Office of Student Services’ Office Coordinator as needed with the processing of: enrollment verifications, Registrar’s correspondence, and filing.
• Other duties as assigned.

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QUALIFICATIONS:*

• Bachelor’s degree required.
• Minimum of one (1) year experience working in a higher education setting; prior experience in a Registrar’s Office, Student Records, or Enrollment Services a plus.
• Proven ability to complete complex tasks independently, accurately, and in a timely manner.
• Successful experience working in a high profile, high work volume office environment.
• Ability to work effectively with a wide range of constituencies.
• Outstanding oral, written and interpersonal communication skills.
• Knowledge of computer systems for education institutions required. Specific knowledge of Google Suite (including Gmail, Drive, Forms, Docs, Sheets), Microsoft Office products (including Word, Excel, Powerpoint, etc.) necessary; prior experience with the National Student Clearinghouse website, Adobe PDF Creator, Adobe InDesign, Ellucian’s PowerCampus software and its online tool Ellucian
• PowerCampus Self Service preferred.
• Must be able to work occasional weekends and evenings as needed (i.e. New Student Orientation, Commencement).

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BENEFITS:*

• 35 Hour Work Week
• Medical Plans
• Dental
• Vision
• Retirement Savings Account

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Annual Clery Report*
In accordance with the federal Clery and Campus SaVE Acts, New England Conservatory of Music (NEC) commits to providing all current and prospective students and employees with access to the annual Campus Security and Fire Safety Report. This report will provide the reader with a record of statistics regarding crimes that were reported in the NEC community during the previous three years as well as College policies and procedures, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.This report may be accessed here View the report. A paper copy can be requested by contacting NEC's Director of Public Safety at 290 Huntington Ave, Boston, MA 02115.

Job Type: Full-time

Pay: $47,500.00 - $52,500.00 per year

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