ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Administration

• Monitor incoming and outgoing traffic, log visitors and notify appropriate staff
• Process incoming/outgoing mail, deliveries, faxes and correspondence in an efficient and professional manner
• Maintain adequate inventory of office supplies and monitor the maintenance schedule for all office equipment
• Maintain documentation required for audits or visits from regulatory agencies
• Responsible for the effective implementation of company sponsored events according to budget and satisfaction of employees.
• Provide direction and support in the planning and coordination any company sponsored events, social functions, and facility tours.
• Coordinate requisitioning of temporary help when needed.
• Responsible for purchase, maintenance and programming of all office equipment. Maintain a working knowledge of all office equipment/systems for problem resolution, and train employees.
• Participate in Safety Committee meetings and prepare and distribute minutes
• Maintain Safety Policies and contractors’ information files as directed by Environmental/Safety Superintendent
• Occasionally makes travel arrangements for department management.

HR

• Maintain local employees records (general information, benefits, medical, training)
• Coordinate new employee benefits paperwork and current employee changes
• Act as liaison between corporate HR and local management for hiring/termination process and benefit changes
• Manage employee on-boarding process from offer to start date including background screen, drug screen, Company announcement, and new hire paperwork.
• Conduct interviews and participate in hiring decisions.
• Conduct new employee orientation to ensure accurate explanation of Company policies, procedures, and benefits in a positive manner.
• Conduct exit interviews, and provide assistance/support for disciplinary procedures as needed.
• Process and distribute all employee communications
• Act as a liaison with Corporate HR and local HR organization in developing and implementing programs and activities.
• Complete timecard calculations, review payroll reports for accuracy prior to processing, and resolve payroll discrepancies such as missing punch information and forward information in a timely, accurate manner to centralized payroll processing.
• Maintain vacation/sick day calendar for workforce
• Update Plant Managers calendar to reflect staff time off

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be customer service oriented and exhibit a professional, pleasant telephone demeanor. Intermediate word processing skills and good spreadsheet skills required. Windows Operating System and Microsoft Office experience required. 10-key proficiency and experience with typical office equipment required. Effective organizational skills and ability to prioritize are required to handle detailed information and multiple tasks/priorities. Must be able to work independently and meet various deadlines.

EDUCATION and/or EXPERIENCE

Three to five years general office/HR experience required. Two year associate degree preferred.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

N/A

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles and regularly exposed to a controlled climate. The noise level in the work environment is usually moderate.

Behaviors

• Team Player: Works well as a member of a group
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

• Self-Starter: Inspired to perform without outside help
• Goal Completion: Inspired to perform well by the completion of tasks