Job description

Apply Here: https://jobs.colostate.edu/postings/122955

Position Location

Denver, CO

Work Location

Position is fully in-office/in-person

Research Professional Position

No

Posting Number

202300459AP

Position Type

Admin Professional/ Research Professional

Classification Title

Prof/Indiv Contrib II

Number of Vacancies

Work Hours/Week

40

Proposed Annual Salary Range

$70,000 - $75,000

Employee Benefits

Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/.

To ensure full consideration, applications must be received by 11:59pm (MT) on

03/31/2023

Description of Work Unit

The Colorado State University System office is located in Denver, Colorado. The CSU System is comprised of CSU in Fort Collins, CSU Pueblo, and CSU Global. The System office is home to initiatives representing more than one campus within the System including the CSU Spur campus.

About the Spur Campus: The CSU System, along with its partners, is standing up three buildings focused on water, food and agriculture, animal health, and sustainability at CSU Spur at the National Western Center (NWC). Within the Spur buildings, CSU will conduct research and convene experts from around the globe; students of all ages will engage with science and technology, and have opportunities for exploratory learning, transforming their thinking about food, water, and health and the careers available in these fields. Partners will participate in programming the space and bring evolving content to the year-round campus. These facilities include laboratory space, classrooms, public education spaces, outdoor spaces, a flexible theater, a rooftop greenhouse and more! All three facilities are targeting LEED Gold, and their operations should reflect the state-of-the-art in sustainability and healthy building operations.

Learn more at www.CSUSpur.org

Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.

Position Summary

The CSU System is seeking the newest member of the dynamic Spur campus team – Assistant Manager of Operations. The Assistant Manager of Operations will assist the General Manager with setting up and managing ongoing operations in the CSU Spur campus facilities. The Spur campus has a one-of-a-kind collection of amenities that include multiple types of laboratories, classrooms, a teaching kitchen, a food lab, a greenhouse, and a flexible theater and more. This position provides a unique opportunity to help stand up operations procedures and implement best practices, while also managing a diverse set of spaces, tenants, partners and projects. The position is part of a creative, growing community, which includes faculty, students, researchers, and Spur staff, all focused on fulfilling Spur’s mission of lifelong learning and innovation.

The position is a salaried position that will require duties during regular working hours as well as duties during extended hours for events scheduled at the complex.

Required Job Qualifications

• Bachelor’s Degree.
• Minimum of three (3) years of commercial or institutional real estate or property management experience.
• Demonstrated experience assisting in the preparations of budgets, CAM reconciliations, perform numerical and financial calculations and other types of related financial reports
• Demonstrated experience with sustainable and healthy building operations including energy and water efficiency, waste diversion, etc., including tracking and reporting building performance
• Proficiency with Microsoft Office Suite including Outlook, Excel, Word.
• Self-motivated and have excellent time management with the ability to work in a fast-paced environment and meet deadlines.

Preferred Job Qualifications

• At least five (5) years of commercial or institutional real estate or property management experience.
• Previous supervisory experience
• Excellent verbal and written communication skills
• Ability to effectively present information and respond to questions from senior level management, clients, tenants, vendors, peers, and the public.
• Experience in operations of facilities with LEED, Fitwell, WELL Building, or other sustainability or health-related rating
• Reflecting CSU System values, candidates are expected to have the ability to advance the commitment to diversity and inclusion.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category

Daily Building Operations

Duty/Responsibility

• Day-to-day interaction with CSU staff working at Spur, as well as external tenants
• Assist with the management and development of all property personnel
• Coordination of facility maintenance and cleaning issues and requests
• Disperse memos/communications to staff, facility users, and tenants regarding events, operations, campus sustainability efforts, and more
• Handle all calls regarding maintenance, cleaning or any problem with tenants or vendors that may arise
• Distribute and follow up on work orders to appropriate staff
• Assist General Manager with oversight of building operations contracts and vendors to maintain Class-A operations
• Create a good working relationship with CSU teams and external tenants, understand their work and be able to proactively address any facilities issues/concerns
• Handle all staff and tenant requests relating to building access cards
• Assist General Manager as necessary with warranty, repairs, tenant improvement and capital projects
• Assist General Manager with living space room reservations and ensure proper accounting
• Assists General Manager with training and motivating, all on-site staff in order to achieve operational goals of assigned property. This includes new employee indoctrination, instructing and advising on-site staff of employee procedures and guidelines as directed by the General Manager
• Give CSU Spur Campus tours to the public as needed
• Assist with coordination of events from the operations side, including providing operational information to Events team, and some event set up and breakdown as needed

Percentage Of Time

55

Job Duty Category

Financial and File Management

Duty/Responsibility

• Assist with annual budget and year-end reconciliations
• Maintain insurance certificates for vendors, tenants and events
• Assist with tracking and billing of living space users
• Assist with managing living space check-in/check-out for guests and students
• Assist with ensuring appropriate license and inspections are in place for all Spur spaces, including café and teaching kitchen
• Assist with tracking number of monthly parkers for proper billing
• Maintain access card database

Percentage Of Time

30

Job Duty Category

Building and Campus Sustainability Reporting

Duty/Responsibility

• Assist General Manager with reporting requirements for local and state reporting requirements, and for AASHE STARs program, including energy and water use, waste streams, etc.
• Assist in conducting occupancy surveys for reporting
• Assist GM with facilitating advisory discussions for building and campus performance improvement
• Assist in public communications about CSU Spur’s sustainability features

Percentage Of Time

10

Job Duty Category

Personnel, Supervision & Training Management

Duty/Responsibility

• Collaborate with General Manager to ensure the fire/life safety program is in place, complete annual fire drills, staff training and warden training. Assist with directing all emergency procedures including but not limited to:Establish and execute emergency plans and practice drills

Monitor emergency equipmentLead and/or assist with evacuations, life safety alarms as deemed reasonable and prudentAct as fire/life safety director while assisting emergency authorities and response teams

• Assist with informal supervision with third-party vendors by assigning tasks
• Alternate with General Manager as after hour emergency on-call

Percentage Of Time

5

Application Details

Special Instructions to Applicants

Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates. If you have questions, please contact Michelle Kelley.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

Search Contact

Michelle Kelley, michelle.kelley@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Job Type: Full-time

Pay: $70,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• On call
• Overtime

Work setting:

• In-person

Ability to commute/relocate:

• Denver, CO 80216: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Property management: 3 years (Required)

Work Location: In person

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