POSITION SUMMARY:

Under the supervision of the Site Director, the Assistant Director is responsible for providing excellent customer service and serves as the point of contact for parents, staff, members, and guests. The Assistant Director is also responsible for maintaining site records, including but not limited to staff hours for grant reporting, deposits, balance report, budget items, staff requirements, and allergy log.

The Assistant Director supports the Site Director with management of personnel and development of programming, and staffs classrooms as needed.

The Assistant Director functions as site supervisor in absence of the Site Director or as needed.

ESSENTIAL FUNCTIONS:

• Prepare attendance sheets, enter new members to the billing summary, accept payments, prepare deposits and record on the spreadsheet.
• Print class role sheets, including parent and emergency contact information.
• Oversee Brightwheel administration, including adding new users and checking children logins and logouts.
• Ensure that all student tracking, memos, and updates are consistently entered in Brightwheel, including regular daily tracking and special circumstances.
• Answer incoming calls and respond to inquiries.
• Manage all payments for the center.
• Contact parents/guardians and resolve all payment and past due issues.
• Prepare bank deposits in accordance with the financial policies and procedures.
• Collect all past due invoices.
• Prepare past due balance reports for the director on a weekly basis.
• Dispense and record medication and keep the allergy log up to date.
• Adhere to all training requirements as presented by the Early Learning Program.
• Develop a comprehensive understanding Conscious Discipline and the Pyramid Model for Social and Emotional Learning.
• Staff classrooms as needed.
• Exemplify teamwork by being first to respond to codes whenever possible.
• Interact with the children and encourage their involvement in activities.
• Observe, record, and report significant individual and group behavior.
• Coach and motivate staff to support employee engagement and retention efforts, and to increase student learning.
• Support development of staff, as needed.
• Attend the monthly food meeting.
• Inventory and reorder cleaning supplies, as needed.
• Adhere to all requirements of the CACFP food program and other grant reporting requirements, including tracking daily/weekly meal information for all members at the Center.
• Attend to sick members per the center protocol.
• Provide a safe environment that is orderly and clean and one that promotes an environment in which to grow and explore.
• Attend regularly scheduled meetings with ELC Program Administrator.
• Provide reports as requested.
• Develop and maintain excellent relationships with community partners, staff members, and parents by consistently demonstrating GREAT values.
• Use words and body language that show compassion for each child’s and family’s unique circumstances.
• Participate in special programs and events.
• Drive Club vehicles as needed.
• Other duties as assigned or required for the position.

All BGCTM employees have the responsibility to help maintain the safety of our members and staff, and ensure an optimal Club experience for all.

SKILLS/ABILITIES:

• Strong customer service skills.
• Strong verbal and written communication skills.
• Excellent organizational and data entry skills.
• Ability to demonstrate compassion through attentive listening when interacting with parents.
• Positive attitude towards training sessions and in daily interactions.
• Ability to take and apply feedback.
• Follows through on commitments and communicates when unable to meet deadlines or responsibilities.
• Ability to communicate verbally and in writing with a diverse population of children, as well as adults.
• Proficiency with computer software, including but not limited to electronic member tracking system, Microsoft Word, Excel, and PowerPoint, required.
• Bilingual in English and Spanish strongly desired.

CERTIFICATION/ASSOCIATION:

• Proof of a negative tuberculosis test.
• Memorandum of Eligibility through Nevada Department of Health and Human Services.
• After hire, will receive mandatory paid on-line and in-person training, including Safety Skills, CPR/First Aid, etc.
• Must complete the following core courses within 90 days of employment and renew them according to Licensing Requirements.
  • Communicable Disease
  • Child Abuse and Neglect
  • CPR/First Aide
  • Obesity/Nutrition/Wellness
  • SIDS
  • Shaken Baby Syndrome
  • Child Development (3 hrs.)
  • Emergency Preparedness
  • Transportation Safety
  • Medication Administration
  • Building/Physical Premises Safety
  • Additional courses as required by the State of Nevada
• Complete a minimum of 24 hours of professional development annually.
• Be in good standing with the Nevada Registry.

EDUCATION/EXPERIENCE REQUIREMENTS:

• High School Diploma or GED Equivalent.
• 6 months of experience caring for or working with children in a preschool/educational setting or an equivalent combination of education and experience.
• CDA or obtain CDA within 6 months of entering position.
• Must have the minimum number of ECE credits and or education, per Nevada Registry.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

• Must be able to perform duties which require walking, talking, hearing, standing, sitting, bending for long periods of time. May occasionally be required to kneel, run and/or climb.
• Must be able to use hands and arms to enter data into the computer, use the telephone and other office equipment
• Must be able to lift, move, manipulate and or hold objects up to 45 pounds. Objects that exceed the 45-pound weight limit require additional assistance when moving, lifting or manipulating.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.