Campus:
Northridge

Job ID: 525274

Job Title:
Administrative Support Assistant

Appointment Type:
Probationary

Time Base:
Part-Time

Date Posted:
March 13, 2023

Closing Date:
Open until filled

Description:
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more:

Major Duties
Under general supervision of the Recreation and Tourism Management Department Chair, the Administrative Support Assistant provides general administrative support assistance to the department, and is responsible for all departmental work assignments including the submission and retention of students and faculty-submitted forms. The incumbent performs general receptionist duties, and supports the main department office in daily operations and procedures, including recruitment and training of student workers.

Maintains department electronic files, assists with office supply orders, coordinates work activities for student workers, serves as a liaison to Federal Work Study Office, Human Resources and Payroll regarding student employee issues and routine department communications.

Supports department faculty with processing textbook orders, updates faculty office hours and part-time faculty pools, manages department calendars, faculty and student listservs and record meeting minutes.

Operates office machines like voicemail systems, photocopiers and scanners, manages department emails and forwards to relevant parties, and completes work schedules for student workers.

Performs other duties as assigned.

NOTE:

Qualifications

Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed.

Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis.

Knowledge, Skills, & Abilities

Thorough knowledge of: correct English grammar, spelling, and punctuation; and office methods and basic filing systems procedures and practices.

Ability and specialized skills to: organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; review and resolve routine clerical problems; work in a busy environment with frequent interruptions;

Ability and specialized skills to: communicate effectively both orally and in writing; prepare and draft memoranda and correspondence; keep moderately complex records and files; establish and maintain cooperative working relationships; operate standard office equipment, and software.

Pay, Benefits, & Work Schedule

The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more.

Classification/grade: 1032 / ASA II / 2

The anticipated HIRING RANGE: $2670 - $2739 (PTE) per month, dependent upon qualifications and experience. The salary range for this classification is: $2670 - $3930 (PTE) per month.

HOURS: Part Time; 32 hours per week; Monday through Friday.

REG: This is a Regular position with a one-year probationary period.

The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs.

General Information

Applications received through March 24, 2023, will be considered in the initial review and review of applications will continue until position is filled.

This position is a sensitive position as designated by the CSU.

A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.

Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers

The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity
CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.