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You can do the work you love, be your authentic self, and make an impact in the lives of thousands. We believe in a culture rooted in community, collaboration, and growth. As an agency we are inspired by our Mission of bringing hope to life, especially those most in need.

Catholic Charities is committed to the policy of vaccination against the COVID 19 virus for all employees. We are committed to maximize safety for our employees and clients. Proof of the COVID-19 vaccination is required to work on or after October 18, 2021, consistent with Proclamation 21-15.

Benefits

Medical, dental, life, flexible spending, EAP, retirement & vol benefits including vision, ltd, life insurance, critical illness, injury accident & ID theft protection. 13 paid holidays, 12 days of vacation, 8 sick days. Bereavement leave, education assistance program. Discretionary longevity award of 1.5% of annual salary starting after 5 years of service.

Position Summary

The PREPARES Administrative Specialist supports the overall mission and vision of Catholic Charities Serving Central Washington and the PREPARES Pregnancy and Parenting Support Program. The primary duties include the coordination of efforts on behalf of the overall program including: document management, reports for funders, developing and executing marketing and outreach to parish and community stakeholders, and ensuring program materials are current and disseminated. This position is responsible for processing of all volunteer registration and data collection and preparation for trainings and events.

Responsibilities:

Program office administration and data management

• Point of contact for community partners and managing incoming PREPARES calls and requests
• Manage conference room calendars
• Manage agency vehicle calendars and coordination of vehicle maintenance with the agency fleet manager
• Provide administrative support to Area Coordinators for programs deliverables
• Order and receive program supplies
• Developing mailings and prepare volunteers for trainings
• Compile post training evaluations
• Develop program forms and materials that support training and volunteer registrations

Outreach and Marketing

• Develop, plan, and support communication for community awareness activities
• Develop and edit flyers, outcome documents, PowerPoints newsletters, coordinating postings with Facebook and Flocknote to support regular communication with PREAPRES stakeholders
• Develop regular communication streams to pastors and parishes
  Develop and implement strategies to recruit volunteers to be Family Companions and provide other services for PREPARES participants
• Assist PREPARES Area Coordinators in the development of working relationships with pastoral offices and Catholic Charities programs that support PREPARES families

Perform other duties as assigned

Job Requirements:

The following requirements are those that are normally required for the performance of this position. Any disabled applicant who does not meet one or more of the requirements, but who can perform the essential functions of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.

Physical Requirements:

This position normally requires the physical demands of standing, walking, bending, lifting or performing other work requiring moderate physical exertion, talking, and hearing on a regular basis to perform the job requirement. These physical demands are required up to 80% of the time.

Non-Physical Requirements:

Education

• High School Diploma/GED required Administrative experience and volunteer leadership considered in lieu of degree
• Associates degree or higher from an accredited college or university in Human Service field or administrative technical degree, preferred

Experience

• Experience with administrative tasks leading volunteer projects

Special Skills

• Desire to make a difference and walk the journey with pregnant and parenting mothers, fathers, and families of all faiths whom need support and are vulnerable
• Ability to work collaboratively with volunteers, parishes and other service providers.
• Willingness to have a flexible work schedule including weekends.
• Embrace Catholic Social Teaching, as it relates to the responsibilities of this position
• Proficiency with computer applications in Microsoft Office, Adobe, and Google docs
• Strong skill for multi-tasking and organization
• Ability to work independently utilizing sound judgment, and as part of a team
• Ability to maintain good boundaries with high level of confidentiality
• Excellent customer service skills
• Ability to prioritize work and manage time effectively
• Ability to maintain timely documentation and data entry into electronic databases
• Demonstrated commitment to cultural diversity, equity, and inclusion
• Bilingual (English/Spanish) - Required

Licensure, Registration, Certification

• Valid Washington State drivers license and agency minimum required liability insurance

Employment is conditional upon:

• Being cleared by criminal background check and fingerprinting when required

It is the practice of Catholic Charities to ensure equal employment opportunity without discrimination or harassment on the basis of race, color national origin, gender (with or without sexual conduct), age, disability, citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, or any other characteristic protected by applicable law.