Administrative Specialist - Planning & Zoning
Job description
This position is a part-time, non-benefited position working 28 hours or less, Monday through Thursday, with flexible hours between 7:00 am and 6:00 pm.
The Administrative Specialist will support planning staff and provide administrative support to the Planning Director.
Essential Functions:
Under direct supervision of the Planning Director:
- Scan and upload documents.
- Organize files for ease of use.
- Answer requests, write correspondence and prepare documents for meetings.
- Assist in peer review of correspondence and other documents.
- Prepare agendas for the Planning Commission and Board of Commission meetings.
- Prepares Board packets for the Planning Commission Meetings and Board of Commission Meetings.
- Takes minutes of the Planning Commission meetings.
- Prepares legal notices for publication.
- Audits vouchers for accuracy and compliance with County policies; inputs vouchers into County's financial system.
- Performs bookkeeping duties of routine difficulty in preparing and processing financial records and reports.
- Prepares and maintains office open and closed files.
- Answers office phones and assists applicants.
- Maintains the Planning Department's Fixed Assets Record.
- Performs duties and tasks as assigned by the Planning Director.
This job specification should not be construed to imply that these requirements are the exclusive duties of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties, as may be required.
Experience and/or Education Required:
- Three years of clerical or administrative support experience or college or technical training in bookkeeping or clerical skills.
- Demonstrated knowledge of computer and software applications.
- Demonstrated ability to communicate effectively verbally and in writing.
- Ability to operate standard office equipment and a computer with working knowledge of Microsoft Office programs.
- Must be able to frequently sit, walk, stand, bend, kneel, stoop, reach and lift, push or pull and manual dexterity is needed to type, write, use a calculator, and answer telephone.
- Upper body strength is a requisite to lift/move a maximum of 20 lbs. unassisted; and lift/move a maximum of 50 lbs. with assistance.
- Ability to communicate effectively orally and in writing.
- The ability to talk and hear via the telephone and through face-to-face communication is needed.
- Demonstrated ability to type a minimum of 45 words per minute.
Working Environment:
- Most work is performed indoors in an office where noise and interruptions often occur.
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