Administrative Specialist (House Child Care Center)
Job description
Duties
Job Summary:
The Office of the Chief Administrative Officer (CAO) provides operations support services and business solutions to the community of 10,000 House Members, Officers, and staff. The CAO organization comprises more than 700 technical and administrative staff working in a variety of areas, including information technology, finance, budget management, human resources, payroll, childcare, food and vending, procurement, logistics and administrative counsel.
The House Child Care Center provides full-day, year-round quality child care for children of the Members of the House of Representatives, their staff, and House support personnel.
The Administrative Specialist performs general administrative duties in support of the operational activities of the HCCC; maintaining accurate records; processing accounts payable and receivable; and assisting with the management of the waitlist.
The position does not have day-to-day supervisory/managerial responsibilities.
Primary Duties/Responsibilities:
- Documents and processes accounts payable and accounts receivable in a timely manner.
- Maintains accurate records and logs in a timely and organized fashion.
- Assists with management of the House Child Care Center waitlist.
- Develops familiarity and maintains compliance with all applicable legal requirements including House, Committee, CAO, and House Child Care Canter rules, practices, policies, and procedures.
- Treats all children, families, and staff with dignity and respect, allowing for individual differences. Establishes positive relationships with each child, family member, and coworker.
- Maintains confidentiality.
- Remains calm in challenging situations.
- Supports the fiscal operations of the House Child Care Center. Assists with ongoing financial analysis and reconciliation.
- Provides day-to-day administrative support for management and staff as required; assists with handling incoming calls; answers routine inquiries, tracks, forwards, and/or takes messages as appropriate.
- Supports child intake and withdrawal processes and paperwork, including child files.
- Maintains awareness of all special health and dietary needs.
- Works with the Operations Manager to support the general upkeep and maintenance of indoor and outdoor environments and supplies.
- Acquires, arranges for, and manages internal and external resources; uses materials and resources effectively. Monitors usage and inventory levels of supplies and materials and maintains organization throughout the Center.
- Contributes to the House Child Care Center and CAO teams; shows initiative towards the improvement of provided services by sharing ideas and participating in meetings.
- Communicates effectively and professionally both orally and in writing.
- Prepares, reviews, and edits sensitive and confidential reports, memorandum, and correspondence.
- Supports the Summer Enrichment Program.
- Helps maintain a safe and healthy work environment; utilizes universal precautions and brings to Director’s attention any relevant information or issues concerning or related to staff, children, and/or families. Monitors and responds appropriately to illness, injury, and other emergency situations. Ensures staff follow cleaning and sanitation guidelines.
- Participates in special limited term and long-term projects and initiatives; participates in after action reviews and provides feedback as appropriate.
- Seeks and attends ongoing professional development and demonstrates an attitude of continual growth. Attends cross organizational trainings within the CAO.
- Performs other official duties and special projects as assigned.
Requirements
Conditions of Employment
- USAJobs Conditions of Employment
Qualifications
Qualifications:
- High school diploma or equivalent experience required; coursework or training in business, management, finance, or another relevant field preferred.
- Experience in office administration preferred.
- Experience working with young children and their families in an early childhood setting preferred.
- Ability to organize and maintain file and inventory systems.
- Ability to provide administrative support and establish and maintain administrative processes.
- Ability to enter, manage, and reconcile data, ensuring data protection and confidentiality.
- Ability to process accounts.
- Knowledge of resource management principles.
- Ability to conduct research and prepare documentation and reports.
- Knowledge of allergies and dietary restrictions.
- Knowledge of health and safety laws, regulations, policies, and standards.
- Ability to handle sensitive and confidential matters with tact, as well as the ability to exercise judgement and discretion.
- Ability to analyze problems and recommend appropriate solutions/changes.
- Ability to establish effective working relationships with a variety of internal and external customers.
- Knowledge of and ability to use various automated systems, such as Microsoft Office tools, computers, mobile devices, phone systems, etc.
- All employees within CAO are expected to demonstrate the following general competencies: Accountability, Adaptability, Collaboration, Communication, Customer Orientation, Knowledge of Relevant Policies, Procedures, and Processes, Priority Management, and Problem Resolution.
- Lift and/or move 50 pounds or more regularly.
- Stand, bend, stoop, squat, kneel, crouch, lift, twist, and grasp.
- Participate in moderate physical exercise for extended periods of time.
- Be able to be outdoors for regular, prolonged activities in a variety of temperatures and weather conditions.
- Crouch or stand for extended periods of time.
- Possess hearing and visual capabilities necessary to monitor the environment and children’s wellbeing and promptly respond to emergency situations.
- Participate in training to obtain/maintain awareness of and ensure adherence to all safety policies, procedures, and processes to include but not limited to allergies, other dietary restrictions, health conditions, and emergency response protocols.
- Ability to acquire and maintain the following certifications within 30 days of hire date: Infant/Child/Adult CPR Certification and First Aid Certification.
- Ability to successfully complete a physical exam and tuberculosis test (at the incumbent’s expense) prior to employment and annually thereafter (current documentation may not be older than 12 months).
- Continued employment is contingent upon satisfactorily completing a criminal history records check (or other applicable security clearance) and a pre-employment drug-test (pre-identified position only)
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated using a structured interview process.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
resume
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Qualified candidates please submit your resume online by following the instructions in this link.
Agency contact information
CAO Human Resources
Phone
202-225-2926
Address
CAO
441 2nd St
Washington, DC 20515
Next steps
Qualified Candidates will be contacted directly.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents
resume
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
This job is open to
-
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
Open to the public
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