Job description

Administrative Services Manager

The Administrative Services Manager is responsible for providing general sales, marketing, and operational support for the Lighthouse Professional Staffing offices. This includes coordinating meetings across all brand functions, creating and sharing the required reports, as well as managing client VMS system requirements. The Administrative Services Managerwill collaborate with multiple internal departments, including Finance, IT, HR, and Compliance to confirm data integrity and provide timely resolutions to requests.

All employees of Staffing 360 Solutions act in accordance with our core values: Honesty, Integrity, Transparency, Belief, and Tenacity

Essential Function:

Supervisory Responsibilities

Manages the administrative staff for Lighthouse Professional Services, responsible for providing administrative support to the Danvers, MA and Shelton, CT offices.

Duties and responsibilities include:

1. Manages Administrative Assistant, overseeing all support functions/activities and ensuring compliance with I9 reporting and state-mandated training programs.

2. Provides administrative support for sales leadership and sales team activities.

3. Provides administrative support for operational leadership and recruitment team activities.

4. Create, distribute, and update meeting agendas for daily/weekly job order meetings, weekly Sales team meetings and monthly Full team meetings. Ensure that all attendees provide or receive necessary documents (ex: reports/sales funnel) for review prior to the meeting.

5. Ensure the accuracy of and distribute multiple weekly, monthly, and quarterly reports, including headcount tracker, end-of-week summaries, weekly job lists, sales funnels, and leaderboards.

6. Completes expense reports and AMEX statement reconciliation for Sr. Vice President. Sends invoices to AP and approves expenses as needed.

7. Work with internal and external marketing teams to update the company website and social media pages, create brand collateral and promotional items, and client/candidate attraction campaigns to promote candidate engagement/growth and increase client/prospect brand awareness. Ensure marketing efforts serve to achieve immediate and long-term business goals, identifying and executing improvements for processes, content, and lead generation. Prepare marketing activity reports and metrics for measuring program success.

8. Provide new client contract support in collaboration with the Sales team and Compliance department.

9. Administer contractor candidate referral program, including tracking and payment.

10. Ensure timely renewal of the SAM.gov account

11. Act as point of contact for the LPS brand for the annual Clearly Rated Survey

12. Other duties as assigned.

Qualifications

· High School Diploma or GED required

· Proficient in MS Office Suite

· Capable of learning new software systems, including CRMs and ATS software as needed.

· Strong customer service skills with proven problem-solving ability.

· Ability to multi-task and work in a fast-paced environment.

Benefits

· Strong benefits package available with health, dental, and vision plans as well as a 401K plan with generous matching program

· Ample paid vacation, holidays, and sick days

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed while standing, sitting and/or walking, requires the ability to communicate effectively using speech, vision, and hearing. Requires the use of hands for keyboarding, writing, reaching overhead, reaching below shoulder level, and gross manipulation. Requires the ability to lift, carry, push, or pull small weight amounts, up to 15 pounds.

Lighthouse Professional Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, genetics, or protected veteran status. In addition to federal law requirements, Lighthouse Professional Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, tuition assistance, education, social recreation programs, and benefits.

Job Type: Full-time

Pay: $65,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Danvers, MA 01923: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Administrative experience: 5 years (Required)

Work Location: One location

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