Job description

POSITION Administrative Secretary-Special Education SUMMARY: Assists the Director of Special Education by performing secretarial duties. Functions as a liaison between client-parents and the professional special education staff. Maintain communications with many school districts serving our students.QUALIFICATIONS: High School Diploma or general education degree (GED), required.Previous Secretarial Experience required.ESSENTIAL DUTIES AND RESPONSIBILITIES: 1.Creates correspondence such as letters and memos, reports, forms, etc. for the Special Education Department.2.Answers routine telephone inquiries regarding department programs and procedures.3.Takes messages and routes other telephone calls.4.Schedules meetings, team meetings and maintains Special EducationDirectors calendar.5.Assists in the budget process.6.Processes invoices, encumbers funds and maintains department budget7.Maintains Special Educations database which includes updating IEPs, grids, dates, transportation and SIMS elements8.Oversees all Special Education transportation, including In/Out of District, TAP, summer school for special education students and alternative programs and includes encumbering, verifying, paying invoices and tracking all transportation vendors.9.Maintains and updates Special Educations database technology10.Processes attendance for out of district students11.Medicaid Coordination for district for Medicaid students and staff 12.Liaison for parents, schools and staff.13.Compiles and enters statistical information for state reports.14.Maintains building use calendar.15.Sets up and maintains filing (non-student based).16.Assists the Director of Special Education as requested.17.Support the Legal Compliance Officer in regards to legal matters per the direction of the Special Education Director.18.Knowledgeable in Word, Excel, Aspen, Google Docs and Munis19.Work collaboratively with Special Education Director during grant writing, DESE Indicators, Circuit Breaker and Tiered Focus Monitoring20.Any other duties and responsibilities decided by the Special Education Director.

REPORTS TO: Director of Special EducationSALARY: Personal Service Contract TERMS OF EMPLOYMENT: Calendar Year Position35 hours/week STARTING DATE: November 15, 2022PAPER APPLICATIONS WILL NOT BE ACCEPTED

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