Job description
Position Details
Proposed Start Date
01/03/2023
Classification Title
Administrative Program Assist
Working Title
Administrative Program Assistant
Department
240301 - CCF Cntr Improvement Child/Family
Position Number
D94624
Representation
OP - SEIU/OPEU Local 503
Position FTE
1.0
End date, if applicable
Position Summary
Brief Description of PSU/School/Dept
Founded in 1993, the Child Welfare Partnership was one of the first in the nation to combine social work research, training and education into an integrated and collaborative program to advance the outcomes of children and families in the State ofOregon. In partnership with the Oregon Department of Human Services, the ChildWelfare Partnership delivers an extensive and nationally recognized training curriculum and program for child welfare workers with a mission to “build the capacity of human organizations and systems to improve the equity and effectiveness of services and community supports for children, youth, and families.” Over 120,000 persons have been trained to be caseworkers, caregivers, social service assistants and supervisors to support the individual needs of families and best serve Oregon’s children and young people.
Position Summary
Do you want to make a difference for children and families in our state? Are you committed to equity and inclusion and want to be part of program that shares that commitment? Do you want to be part of a team of talented administrative professionals committed to supporting our program’s training efforts for our child welfare workforce? Then our Administrative Program Assistant position might be perfect for you!
This position is located in downtown Salem, Oregon at the Child Welfare Partnership Training Center. The position will be primarily working onsite to utilize office equipment, materials and supplies. Occasional evening work or travel to meet project deliverables. The Child Welfare Partnership is part of the Center for Improvement of Child & Family Services within the School of Social Work.
This position works on our administrative team to provide general training support to trainers and on training our program provides to new Child Welfare Caseworkers. Administrative staff also collaborate and work closely with our I.T. staff and work on a variety of tasks, projects and have various responsibilities related to logistics of training, scheduling and delivery of services, and collaborates with stakeholders and service providers to ensure and maintain the quality and fidelity of training provided. These duties include but are not limited to:
- Set-up and logistics of training rooms including classroom layouts and breakout rooms
- Tracking attendance and checking in trainees for classroom training
- Tracking and scheduling delivery of services including supply orders, room rentals and external vendors
- Creates manuals, process guides and instructions for staff in collaboration with Information Technology Consultants
- Accounts receivables/payables and Purchase Card use and maintenance
- Administering PSI and PSC documents to vendors using eSignature
- Archiving and record keeping for training materials
- Assisting with updating training materials and supplemental handouts
- Coordinates with external presenters and panelists contributing to training
- Copying, printing and binding and shipping training materials
- Data entry and database management
- Explaining PSU policies and procedures to vendors around PaymentWorks and payment timelines
- Designing and producing flyers advertising and promoting training
- Lamination of posters, handouts and other classroom materials when needed
- Office supply ordering and monitoring inventory
- Routinely handle objects weighing up to 25 lbs and an on occasion may be expected to lift objects weighing up to 50 lbs
- Utilizing Adobe Creative Cloud and applications such as Photoshop, InDesign, Illustrator and more
The person will have a primary work site at the PSU Salem Center, ensuring interaction with the main training unit and the central ODHS office. Travel may be required as part of this position. This is a full-time, hourly, limited-duration appointment.
This position is grant funded through June 30, 2023. It is anticipated that funding will continue beyond that date.
Minimum Qualifications from Classification
- Three years of office experience which included two years at full performance level and experience generating documents; AND
- Lead work responsibility or coordination of office procedures.
Additional Minimum Qualifications for this Position
- Two years of experience using Microsoft Office Suite including Word, Excel, PowerPoint
- 1 year of experience using Adobe Creative Cloud Suite including Photoshop, InDesign, Illustrator
Preferred Qualifications
Key Cultural Competencies
Creates an environment that acknowledges, encourages and celebrates differences.
Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.
Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.
Environmental Stewardship
Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours
Monday through Friday, 8am - 5pm occasional evenings and weekends.
Total Compensation Range & Benefits Statement
The starting annual salary rate for this position will be between approved range of Steps 1-4, $3,022 – $3,418 monthly (annual salary rate 36,264 – 41,016) dependent upon qualifications and experience. The starting salary may be negotiable above this range, dependent upon education and experience, and approval from HR. The total compensation includes an excellent benefits package including 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities.
Application Instructions
Additional Information
This position is grant funded through June 30, 2023. It is anticipated that funding will continue beyond that date.
This position is located in downtown Salem, Oregon at the Child Welfare Partnership Training Center. The position will be primarily working onsite to utilize office equipment, materials and supplies. Occasional evening work or travel to meet project deliverables. The Child WelfarePartnership is part of the Center for Improvement of Child & Family Services within the School of Social Work at Portland State University.
Additional Application Instructions (deadlines, etc.)
Please complete the on-line application and include a cover letter that describes your interest in the position and relevant experience; a resume; and provide the names, phone number, and email addresses of individuals (minimum of 3) who have agreed to serve as references. References will not be contacted until you have been selected as a finalist for the position. Applications will be received until finalists are selected.
This position is located in Salem, OR.
Background Check Required
Yes
If you have questions
Please email Jon Garcia <jon.garcia@pdx.edu>.
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