Job description

About us

Manifest Creative is a progressive Houston-based association management firm specializing in the day-to-day operations and administration of non-profits and professional membership organizations, such as the East Harris County Manufacturers Association, the Greater Houston LGBT Chamber of Commerce, the League of Women Voters of Houston and more. Client services include managing membership, websites, finances, communications/marketing; organizing luncheons, conferences and events; producing virtual events; expertly meeting deadlines, directing projects and getting results, all of which ultimately frees up organizational leadership to focus on the bigger picture. Manifest Creative is an equal opportunity employer that welcomes everyone and is dedicated to building a diverse, inclusive and authentic workplace. Minorities, Females, Veterans, individuals with disabilities and all members of the LGBTQ community are encouraged to apply. For more information, visit www.manifest-creative.com.

Position Description

Manifest Creative is hiring an experienced Administrative Coordinator to support a range of activities for Manifest Creative and its clients. The ideal candidate will have a minimum of three to five years of experience as an office manager, administrative and/or executive assistant. Basic accounting experience is required and prior work with associations or non-profit organizations is preferred. Experience supporting C-level suite executives preferred. High school diploma/GED required. College degree preferred.

Duties include handling telephone and email communications, database management, member / vendor interactions, as well as maintaining calendars, making travel arrangements, and compiling expense reports. The role also provides support for meetings and events, board/client communications and onboarding of new clients, board and committee members. Basic accounting skills are needed to help track and document client revenue and expenses, and provide assistance on financial tasks such as maintaining budgets, making deposits, supporting invoicing processes, and coordinating reconciliations.

Proficiency in Microsoft Office software and applications (Word, Excel, Outlook, PowerPoint, OneDrive, OneNote, Share Point) and Google products (Gmail, GSuite, Google Drive, Google Docs) is needed. Familiarity with Zoom, Teams and other virtual event platforms, DropBox (file sharing & storage), Basecamp (project management), YourMembership (CRM and website platform), GrowthZone, and other database management software is a plus.

We are looking for an organized self-starter and problem-solver with excellent listening and communication skills who is adept at multi-tasking and able to perform under tight deadlines while keeping multiple balls in the air. The ideal candidate will be open-minded with an outgoing, kind, respectful, inclusive, accepting and generous personality, enthusiasm for compassion and service, and the ability to engage with all types of people and styles.

Manifest Creative has a generous flex time off policy and provides employees with company-paid health insurance. As the company grows, there may be opportunities for career growth for the person hired to fill this position.

This is a hybrid position which will require at least one day per week working at our client office in Deer Park, as well as occasional time at our Sugar Land headquarters and in Houston. Reliable transportation is required.

Interested candidates should apply through this job posting. No phone calls, please.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Deer Park, TX 77536: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you understand that this position pays $18 - $20 per hour and offers employees company-paid health insurance and a generous paid time off policy?

Education:

• High school or equivalent (Required)

Experience:

• 3+ years administrative, office management, or exec. asst. (Required)

Work Location: Hybrid remote in Deer Park, TX 77536

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