Job description

Job Posting Title:
Administrative Associate, Physical Therapy, University Health Services

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Hiring Department:
UHS and CMHC

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Position Open To:
All Applicants

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Weekly Scheduled Hours:
40

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FLSA Status:
Non-Exempt

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Earliest Start Date:
Immediately

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Position Duration:
Expected to Continue

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Location:
UT MAIN CAMPUS

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Job Details:
General Notes

Our mission at University Health Services (UHS) is to provide healthcare and public health leadership to support students in reaching their optimal health so they can achieve their academic and personal potential.

UHS is committed to providing high-quality care to patients of all ages, races, ethnicities, physical abilities or attributes, religions, sexual orientations, or gender identities/expression.

To learn more about UHS, please visit https://healthyhorns.utexas.edu.

The University of Texas at Austin offers a competitive benefits package that includes but not limited to:

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays

Please visit UT Austin's Human Resources (HR) website at https://hr.utexas.edu/prospective/benefits to learn more about the total benefits offered.

The Division of Student Affairs supports all members of the university community through our mission of developing programs and services that allow everyone to thrive and contribute to the dedicated excellence at the core of our institutional mission. We model diversity and inclusion by providing open, welcoming and inclusive environments in which to work, live and learn.

This is a 9-month work year position. You will be on unpaid time off for approximately three months each fiscal year. Dates will vary each fiscal year and based on business need. Work hours may vary and additional hours may be required during peak period. Hours and work schedule to be discussed at interview.

Purpose

Provide receptionist, clerical and front office support at University Health Services, specifically for the Physical Therapy department.

Responsibilities

Front office duties such as: check-in/check-out students for appointments; schedule health appointments; answer a multi-line phone; manage day-to-day front office duties; send correspondence via secure message to students; collect insurance information and enter in EHR; scan insurance card; process record release requests for immunizations.
Exhibits exceptional customer service behavior and excellent public relations skills in all aspects of work.

Required Qualifications

High school graduation or GED.
Five years of experience with clerical functions.
Excellent interpersonal and communication skills and a professional demeanor.
Accuracy in grammar and punctuation.
Outstanding organizational skills.
Attention to detail.
Demonstrated ability to learn tasks quickly with minimal training and supervision.
Flexibility with shifting priorities.
Ability to maintain confidentiality of protected health information.
Regular and punctual attendance.
Exhibits customer service-oriented behavior and excellent public relations skills in all aspects of work.
Demonstrated ability to successfully work with a diverse community and provide services from a non-judgmental perspective.
Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than the required years of experience with clerical functions.
Certificate of completion of Medical Assistant program.
Experience working in the front office of a healthcare/medical clinic.
Experience using Electronic Health Records, Microsoft Word, Excel software Windows environment.
Experience collecting insurance information. Experience working in a student health center.

Salary Range

$3,420 per month
(This is a 9-month, 40 hours per week position. See General Notes above.)

Working Conditions

May work around standard office conditions
May work around biohazards
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Lifting and moving
Exposure to chemicals and commercial items typically found in offices, medical clinics, and building repairs/maintenance.

Work Shift

Monday – Friday, 6:45AM - 3:45PM
See General notes above

Required Materials

Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one-page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.

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