Duties

1. Provides administrative assistance in managing the Management Control Program (MCP). Gathers and organizes MCP material, establishes a suspense system, and provides accurate information to the Division Chiefs and Managers within the DCSLOG/G4 organization for preparation of their input into the Command MCP. Compiles the DCSLOG/G4 input for submission to the CAO. Assists the Division with their role of validating the Army input prior to transmittal of the Annual Assurance Statements to the TAG for signature and final submission to the National Guard Bureau by the established deadline. Coordinates DCSLO/G4 inspections such as NGB-CLRT-X, Army IG, Army Audit Agencies, and other external agencies. Assists in the development of inspection schedules, coordinates with managers, develops inspection areas through analysis of previous inspection results and highlights known vulnerabilities and problem areas. Maintains historical records on all previous external inspections. Coordinates in-briefs and exit conferences. Serves as the DCSLOG/G4 focal point for all personnel actions to include performance evaluations, standards, OER/NCOER, job announcements, and other SF-52 actions. Maintains a register of all pending actions and suspense dates. Reviews all documents for accuracy, format, and compliance with applicable regulations.

2. Provides research assistance of applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval. Maintains personal contact with DCSLOG/G4 employees, functional managers (Army), NGB personnel, and state personnel to discuss administrative requirements and services, provides technical advice and guidance, and recommends methods and procedures where necessary. Advises other administrative personnel of latest directives regarding administrative procedures. Provides information, explains the application of regulations and resolves problems with contacts as they relate to administrative functions. Prepares and monitors DCSLOG/G4 appointment/delegation letters for Army National Guard activities. Coordinates with ARNG command elements to ensure delegation and appointment memorandums are current and accurate. Prepares and distributes Financial Activity Manager appointments and other duty appointment assignments. Prepares annual Financial Disclosure forms for appropriate personnel and ensures they are submitted in accordance with established NGB deadlines.

3. Performs duties as DCSLOG/G4 Publications Officer. Coordinates with Army publications sources to accomplish ordering, locating electronic publications, and maintaining a current and complete publications library for the DCSLOG/G4 organization. Serves as the Records Management Coordinator for the DCSLOG/G4 organization. Ensures all subordinate divisions maintain official files in accordance with the Modern Army Record-keeping System (MARKS). Provides instruction to personnel in the DCSLOG/G4 to ensure the MARKS program is executed properly. Receives visitors and telephone calls for the DCSLOG/G4 organization. Based on a working knowledge of the DCSLOG/G4 activity, exercises judgment in screening those calls or visitors that can be handled personally or must be referred to other command staff personnel or DCSLOG/G4 divisions. Determines when the DCSLOG/G4 Logistics Management Specialist should be interrupted. Personally takes care of business matters and gives out administrative and readily available substantive information to callers. Accomplishes travel arrangements for the DCSLOG/G4. Maintains the appointment schedule for the DCSLOG/G4 and the Logistics Management Specialist. Schedules appointments and meetings, independently, based upon personal knowledge of their workload and current issues of importance. Advises the DCSLOG/G4 LMS of scheduled appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings. Reschedules appointments when it is apparent that they cannot meet previous schedules. During supervisor's absence, refers matters to the appropriate DCSLOG/G4 division and maintains a record of events including official visitors, decisions to be made upon return, unfinished business requiring attention, and related matters. Keeps informed of the whereabouts of the DCSLOG/G4 and the Logistics Management Specialist and the Surface Maintenance Manager. Maintains constant communication with the DCSLOG/G4 on matters of extreme importance via telephone or email.

DUTIES CONTINUED UNDER EDUCTION:

Requirements

Conditions of Employment

Federal employment suitability as determined by a background investigation.

May be required to successfully complete a probationary period.

Participation in direct deposit is mandatory.

Information Assurance Certification is a condition of employment. Per DoD 8570.01-M, the incumbent must achieve the appropriate IA certification within six months of assignment of these duties.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  To apply for this position, you must submit a complete Application Package which includes:
  
  To apply for this position, you must submit a complete Application Package which includes:
  
  1. Your resume showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed.
  
  2. The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application.
  
  a. A copy of your transcript (if using education to qualify)
  b. SF-50's (current/former Federal employees)
  c. DD-214
  d. Other Veterans Document
  e. SF-15
  f. SF-50 (Mandatory for Internal Announcements)
  
  
  RESUME REMINDER- Your resume must include the following information for each job listed: Job title Duties (be as detailed as possible) Month & year start/end dates (e.g. June 2007 to April 2008) Full-time or part-time status (include hours worked per week) Series and Grade, if applicable, for all Federal positions you have held. Be sure that your resume clearly supports your responses to all of the questions in the assessment by addressing your work experience in detail. Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
  
  DO NOT COPY THE SPECIALIZED EXPERIENCE QUALIFICATIONS WORD FOR WORD AND PLACE INTO YOUR RESUME; YOU MUST DESCRIBE YOUR PERSONAL EXPERIENCE AS IT PERTAINS TO EACH STATEMENT.
  

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
  
  A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
  
  To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  
  Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  
  After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  
  You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
  
  To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

  
  

  Agency contact information

  AR HRO Customer Service

  Email

  ng.ar.ararng.mbx.hro-qa@army.mil

  Address

  AR ARNG JOINT FORCE HQ AR
  Bldg 7300-Camp Robinson
  North Little Rock, AR 72199-9600
  US

  Next steps

  Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
  

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

(1) Arkansas National Guard Technicians; (2) All members of the National Guard, (3) Individuals who are not members of the National Guard