Job description

APPLICATION INSTRUCTIONS:

• Interested applicants should submit the following materials with their application:
• Cover Letter

• Resume

TYPE OF POSITION/EMPLOYMENT CATEGORY: Full-Time, Staff
DEPARTMENT: Registrar
SCHEDULE: Monday - Friday (9:00am to 5:00pm), One night a week, until 7:00pm and occasionally to cover for others.
REMOTE WORK ELIGILITY: No
HOURS/WEEK and MONTHS/YEAR: 35 hours/week and 52 weeks/year
LOCATION: Molloy University Main Campus (1000 Hempstead Ave, Rockville Center NY 11571

• Occasional travel required: One day training events on occasion locally.

ANNUAL SALARY: Molloy utilizes a salary calculation tool that is designed to treat all University employees fairly and maintain internal equity with-in our compensation structure. Salary for individual incumbents are determined by skills and knowledge, position relevant experience, and equity within the University.
FLSA STATUS: Non-Exempt (Hourly)
GENERAL PURPOSE
The Registrar's Office provides quality services and support to faculty, students, administrators, alumni and external community through timely and accurate handling of enrollment activities and records according to academic policies, professional standards and governmental regulations, consistent with Molloy’s educational mission and strategic goals.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Manage office supplies. Inventory and order supplies.

• Mange office budget, purchase orders, invoices, payment and issues
• Assist Registrar and Associate Registrars with correspondence
• Daily student records services via in-person, phone and emails, including registrations, withdrawals, questions
• Handle Academic Scheduling Course Changes, notifications to students for changes and cancellations
• Assist, advise and counsel students, faculty, advisors and campus administrators with questions about academic records
• Assistance for students, advisors and faculty using Lion’s Den portal
• Record student changes to name, address or biographical data
• Use Internet Processing software for input of Personal Info and Emergency Contact Information
• Create advisor accounts for new advisors
• Enrollment verifications
• Degree verification issues in the NSC software
• Support for students, advisors and faculty using degree audit in Lion’s Den
• Use software for electronic records for scanning, saving and retrieving records. Aid in yearly shredding of older records
• Transcript request processing and maintenance of records; Handle transcript deposits for checks to Bursar.
• Scanning documents; organizing archived materials online
• Not Attending Reporting – Update records for students and notifications to Bursar and Financial Aid.
• Assist in projects related to data validation and legacy records
• National Student Clearinghouse data maintenance, as assigned
• Assist with proof-reading and editing for catalog and publications
• following notification to students and with clearance of the Molloy attorney
• Verify professional certifications (licensing, boards and certifications): Maintain copies
• Understand the college catalog particularly academic policy and degree requirements; assist with proofing as assigned

2. Outstanding customer services to students, faculty, administrators and the public for all office services. Guide, assist, advise and counsel on academic policies in the catalogs, student handbooks, the web and other media. Follow governmental regulations and laws for student privacy and rights for FERPA, Title IX, American Disabilities Act and Rehabilitation Acts, Solomon Act, NY State and any others that apply. Support the mission and goals of Molloy College in performance of job. This position will change or expand as the software and new technologies emerge. Special projects or new responsibilities may be assigned. Job training and skills development as needed through opportunities in HR and off-campus.
REQUIRED MINIMUM QUALIFICATIONS

• Bachelor's Degree
• Microsoft Office Suite (Excel, Outlook, PowerPoint, Word)
• Databases (SIS, Scanning, Diploma)
• Jenzabar Software
• Infomaker beginning/reports
• Image Silo
• 1-3 years of work related experience

PREFERRED QUALIFICATIONS

• N/A

VACCINATION GUIDELINESS FOR EMPLOYEES AT MOLLOY UNIVERSITY
The University will continue to require that all students and employees be vaccinated against COVID-19 with the initial vaccine series. The University strongly encourages student and employees to get the COVID-19 booster when they are eligible.
EMPLOYEE BENEFITS

• Medical , Dental, Vision Insurance
• Employee Assistance Program (EAP)
• Tuition Remission - Undergraduate, Graduate, and Doctoral
• NY 529 College Savings Plan
• Retirement: TIAA-CREF
• Time Off - Personal, Vacation, Sick, Summer Schedule, Holidays
• Commuter Benefits - WageWorks
• Flexible Spending Account Plans (FSA)

RESPONSIBILITY FOR PUBLIC CONTACT

• Daily contact requiring courtesy, discretion, and sound judgment.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.
The duties listed above are intended only as illustration of various types of work that may be preformed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Molloy University, an independent, Catholic University, rooted in the Dominican tradition of study, spirituality, service and community, is committed to academic excellence with respect for each person. Through transformative education, Molloy promotes a lifelong search for truth and the development of ethical leadership.
All Molloy University employees are expected to display an understanding of and a commitment to the University's mission and core values; foster relationships with a spirit of inclusivity, compassion and respect; appreciate and celebrate differences and support a welcoming and hospitable environment that is responsive and helpful to all members of the Molloy community and beyond.
AN EQUAL OPPORTUNITY EMPLOYER
Women, minorities, persons with disabilities and veterans are encouraged to apply.
Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability. In selecting for employment, the University is committed to the highest standard of excellence and will select the best qualified candidate. In cases where there are equally qualified candidates for positions, selection will be made from those groups of persons who have been identified by the Federal and State Governments as having been discriminated against in the past

Job Type: Full-time

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