Administrative Assistant - Scappoose Family Medicine
Full Time
Scappoose, OR 97056
Posted
Job description
Department Overview:
As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.
The purpose of this position is to positively promote Oregon Health Science University (OHSU), the Department of Family Medicine, its faculty, residents and staff in a friendly and professional manner, and to perform a wide variety of secretarial, technical and administrative tasks in support of the Medical Director, Practice Manager and clinic. The incumbent will provide support to OHSU Family Medicine at Scappoose.
Function/Duties of Position:
- Scheduling and Calendar maintenance: Coordinates meeting scheduling, maintains conference room schedule, and coordinates catering for various meetings and conferences. Creates and distributes audio/video conferencing information for attendees and troubleshoots technical issues with necessary.
- HRE Preparer, labor distributes and adjustments: Maintains HR records in Oracle. Creates, updates and ends leave of absence requests. Creates job change requests for employee reclassifications and new employee transfers. Submits ePARs, arranges interviews, and coordinates onboarding activities for new hire.
- Clerical: Performs general clerical duties including but not limited to photocopying, faxing, mailing and filing. Prepares meeting minutes and collates meeting materials. Records and distributes all clinic meeting minutes. Creates and updates employee roster and Org chart. Provides administrative support to over 80 staff and faculty.
- IT Contact: Coordinates department’s computer equipment purchase, and inventory, coordinates department’s software purchases, inventory and licensing. Coordinates new and departing employees with Computer Access, attends monthly ITG meetings, forwarding of ITG communications to department staff/management, coordinates technical projects (computer and phone: moves, adds, etc.) with ITG provides basic level support for hardware and software, assists co-workers computer training needs, assists co-workers with wireless configurations, and assists co-workers with reporting security incidents.
- Reconciliation of clinic deposits, P-card expenditures, and staff reimbursements. Orders various office supplies. Creates, submits, and coordinates facility work orders. Coordinates purchase orders for clinic.
- Other duties as assigned including document management (Scanning) and other assigned tasks.
- Two years of general office or secretarial experience; OR
- An associate’s degree or certificate in office occupations of office technology and one year of general office or secretarial experience; OR
- A bachelor’s degree and one year of general office or secretarial experience; OR
- an equivalent combination of training and experience.
- Computer proficiency in basic office software, strong organizational abilities, ability to prioritize tasks.
- One Year of medial office experience
As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.
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