Job description

Job Description
Job Summary
Job Title: Administrative Assistant
Department: Administration
Reports To: HR Manager-MD

Basic Function:

Responsible for relaying incoming telephone calls, greeting visitors in a professional manner, and performing various clerical duties such as but not exclusive to schedule patients, demographic and insurance data entry collecting payments, filing, faxing documents,EMR E Clinical Works -Epic Documentation -Basic Excel Reports

Responsibilities:

• Answer multi-line telephone system, take accurate messages, and transfer telephone calls to the appropriate person in an efficient manner.
• Greet and screen incoming Patients and visitors in a professional manner, and promptly notify appropriate person of their arrival.
• Open and distribute incoming mail on a daily basis, and prepare outgoing mail.
• Operate standard office equipment including:
• Multi – line telephone system
• Photocopy, Printer, Scanner and Facsimile machine
• Calculator
• PC
• Monitor facsimile machine, direct incoming documents, and send documents through facsimile as requested.
• Type correspondence and memorandums in proper format as assigned.
• Maintain an adequate office supply inventory and requisition additional items as needed.
• Contact appropriate company for necessary preventative maintenance and service in the office.
• Contact insurance company for eligibility verification, referrals and / or precertification /authorization for patient’s treatment.
• Collaborate with Payroll and Office Supplies
• Perform other duties as assigned.

SKILLS:
Oral Communication Skills
Written Communication Skills
Telephone Etiquette
Proofreading Skills
Customer Service
Diplomacy
Professionalism

Filing

Math Aptitude

Organization
Time Management
Computer Literacy
Keyboard Skills
Education / Training

High School Diploma-MA or medical terminology preferred

Experience:

Prior general Medical office experience desirable
Medical Terminology Knowledge a Plus
Bilingual -Spanish a plus
Electronic Medical Record Knowledge preferred
Job Type: Full-time

Job Types: Full-time, Part-time

Pay: $17.00 - $18.00 per hour

Benefits:

• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
Maximum Covid 19 Precautions for our employees are on place

Education:

• High school or equivalent (Required)

Language:

• Spanish (Required)

Security clearance:

• Confidential (Required)

Work Location: In person

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