Administrative Assistant - Institutional Advancement
Full Time
Richmond, VA 23220
Posted
Job description
Vacancy Announcement
Administrative Assistant
Institutional Advancement
VUU is nourished by its African American and Christian heritage and energized by a commitment to excellence and diversity. Its mission is to: 1) Provide a nurturing, intellectually challenging and spiritually enriching environment for learning; 2) Empower students to develop strong moral values for success; and 3) Develop scholars, leaders, and lifelong learners of a global society.
Established in 1865, Virginia Union University gave newly emancipated slaves an opportunity for education, for establishing a community, and for gaining economic, political and social advancement. The University is the result of a merger among four historic institutions: Richmond Theological Seminary, Wayland Seminary, Hartshorn Memorial, and Storer College. Richmond Theological Seminary held its first classes at Lumpkin’s Jail, a former holding cell for runaway slaves. The Wayland Seminary was founded in 1865 by the American Baptist Home Mission Society in Washington, DC. Two years later Storer College was founded in West Virginia, and Hartshorn Memorial College opened its doors in 1883 as the first college for African American women in the country. After operating independently for three decades, these notable seminaries joined forces to form Virginia Union University in 1899. Hartshorn Memorial and Storer Colleges would eventually join this Union in 1932 and 1964, respectively.
Located in the heart of Virginia’s capital city, Virginia Union University, a Baptist affiliated private institution, is best known for its world-renowned graduate school of theology. It also offers a broad range of educational opportunities in the liberal arts, teaching, research, science, technology, continuing education, civic engagement, and study abroad. VUU’s commitment to student success has included an emphasis on student engagement and retention, and close interaction between faculty and students, both of which produce a synergy among scholarship, teaching, and learning.
At Virginia Union University®, we consistently search for and create growth opportunities that forge groundbreaking research, state of the art technology, or top-of-the-line curriculum. We welcome and encourage new ideas and processes that positively impact experiences. We require the following core values.
Spiritual Formation, as a faith-based University, we welcome the regular practice of prayer, worship, silence, and mediation that matures one’s relationships, values, and life purpose that lead to ongoing spiritual growth and transformation.
Integrity, we value our commitment to fairness, honesty, and truth reflected in each person’s words and deeds while holding ourselves accountable for our personal and words and actions.
Diversity & Inclusion, as one of the nation’s oldest HBCUs, we value diversity in thought, perspective, and embodiment, trusting that we are stronger when various voices, traditions, and experiences are present. We value inclusivity and promote a safe with dignity, respect, and compassion.
Excellence, we provide the highest quality of experiences and interactions while remaining flexible, responsive, and open-minded in developing and delivering programs, services, and facilities committed to exceeding the standards of what it means to be Best-In-Class.
The Institutional Advancement Division is in search of an Executive Assistant / Operations Manager who will plan and oversee the daily operations of the division to ensure goals and objectives are achieved. They will work closely with the Vice President of Institutional Advancement to carry out division directives.
Duties and Responsibilities:
Specific duties may include and are not limited to the following:
- Plan, track, and collaborate with Vice Presidents and Divisions to improve speed and quality, maximize efficiency, increase visibility, and achieve area key performance metrics.
- Manage divisional reporting and planning.
- Organizes and oversees the schedules and work of assigned staff.
- Plans and organizes daily activities related to production and operations.
- Measures productivity by analyzing performance data, financial data, and activity reports.
- Coordinates with other support departments within Institutional Advancement to ensure successful production operations.
- Oversees the shipping and receiving functions.
- Assists with budget preparation for operations unit.
- Assists with, or prepares and updates, organizations operations manual and policies.
- Ensuring all operations are carried on in an appropriate, cost-effective way.
- Improving operational management systems, processes and best practices.
- Helping the organization’s processes remain legally compliant.
- Establish production KPIs and conduct quality assessments.
- Monitor daily operations and address potential issues when they arise.
- Build processes that meet our business objectives and ensure compliance.
- Consider the needs of external and internal stakeholders and incorporate them into new strategic plans.
- Analyze data from all the schools that work within Academic Affairs.
- Make sure the strategic goals align with divisional KPIs.
- Performs other related duties as required.
Qualifications:
- Proficient in the Microsoft Office Suite tools, specifically Word, PowerPoint, Excel, OneDrive.
- Excellent managerial and supervisory skills.
- Extensive knowledge of operations and production management.
- Ability to interpret financial data as needed to set production goals.
- Excellent organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite or similar software.
- Bachelor’s degree in business management, Business Administration, or related field required; M.B.A. preferred. Or equivalent degree.
- Five years of related experience required.
Salary: Commensurate with experience
Applications Deadline:
A review of candidate materials will begin immediately and continue until the position is filled. All applicants should complete an application at Human Resources | Virginia Union University (vuu.edu). If you have any questions please contact AskVUU@vuu.edu
The selected applicant may be required to submit to a background investigation. VUU is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.
Posted: 08/15/2022
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