Administrative Assistant III
Full Time
River Falls, WI 54022
Posted
Job description
Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications.
Applicants will be required to provide:
- Resume;
Cover letter addressing how your education and experience relate to the responsibilities and knowledge, skills, and abilities as outlined in the job posting. Please include a statement regarding your commitment to diversity, equity, and inclusion.
Names, addresses, telephone numbers, and e-mail addresses of three references who can specifically comment on your professional & relevant work experience.
A criminal background check will be completed on final candidates. It will also require you and your most recent employer to answer questions regarding sexual violence and sexual harassment. The minimum starting pay rate is $17.50 per hour. A six-month probationary period is required.
Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.75%; 212 hours of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to
.
Inquiries should be addressed to Alicia Reinke-Tuthill at
alicia.reinketuthill@uwrf.edu.
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-3221.
Posting Details
Position Information
UW - System Position Title
Administrative Assistant III
Business Title
Accommodations Coordinator
Major Department Code
Disability Resource Center (J037603)
Appointment Type
University Staff-Permanent
FLSA Status
Non Exempt
FTE (Percentage of Appointment)
80
Typical Working Schedule
40 hours/week, Monday-Friday, 8:00 am-4:30 pm, August-May.
Position Summary
Provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities. This position oversees the Disability Resource Testing Center and Assistive Technology Services, as well as overseeing 4-5 student staff.
Responsibilities
Office and Administrative Duties
- Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
- Serves as a primary point of contact for individuals and groups, and provides organizational information via phone, in person, and through other communication mediums.
- Prepares and audits complex records, edits documents, and reviews work done by others
- Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures.
- Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.
Alternative Testing Coordination
- Serves as the primary staff coordinating all accommodated testing accommodations for students.
- Trains staff on test proctoring rules and AIM test coordination software.
- Reserves and prepares testing locations.
- Directs the flow of essential communications between the office, faculty, and accommodated students including documenting important details as necessary.
- Ensures integrity in the testing process to ensure that tests are conducted under the circumstances instructors have specified.
- Coordinates safe test transport plans.
- Schedules the test monitoring staff.
- Arranges any necessary technological aids.
Accessible Technology Coordination
- Creates all electronic audiobooks using Kurzweil software as well as all e-book requests.
- Manages all audiobook student profiles as well as monitoring and maintains semester logs of all requests and student usage.
- Collaborates with Textbook Services staff to obtain needed textbooks to be made accessible.
- Installs and monitors the following office technologies: Speech-to-Text, Text-to-Speech, FM Systems, Media Captioning Software, etc.).
- Assists with assistive technology training for accommodated students.
- Assists in evaluating current trends and markets in the area of assistive technology.
- Assists with coordinating student notetaking accommodations.
Other Activities
- Assists with semester reporting and yearly survey distribution.
- Assists with developing marketing materials and brochures.
- Participates in divisional and institution-wide initiatives to advance opportunities for disabled students to be equitably represented in the student population, be retained, and graduate from undergraduate and graduate programs
Knowledge Skills and Abilities
Required
- Associate’s Degree
- Work independently and as part of a team environment and on collaborative efforts.
- Excellent organizational and time management skills.
- Excellent judgment including sensitivity to personal and confidential information.
- Strong interpersonal communication and customer service skills.
- Commitment to diversity, equity, and inclusion.
- Proficiency in the use of Microsoft Office Suite
- Knowledge of assistive technology and technology-oriented
Preferred
- Experience working with individuals with disabilities
- Bachelor’s Degree
Posting Detail Information
Posting Number
USH00267
Number of Vacancies
1
Desired Start Date
01/23/2023
Position End Date (if temporary)
Open Date
11/23/2022
Closing Date
12/14/2022
Applicant Review Date
Open Until Filled
No
Special Instructions to Applicants
Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications.
Applicants will be required to provide:
- Resume;
• Cover letter addressing how your education and experience relate to the responsibilities and knowledge, skills, and abilities as outlined in the job posting. Please include a statement regarding your commitment to diversity, equity, and inclusion.
• Names, addresses, telephone numbers, and e-mail addresses of three references who can specifically comment on your professional & relevant work experience.
A criminal background check will be completed on final candidates. It will also require you and your most recent employer to answer questions regarding sexual violence and sexual harassment. The minimum starting pay rate is $17.50 per hour. A six-month probationary period is required.
Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.75%; 212 hours of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to
.
Inquiries should be addressed to Alicia Reinke-Tuthill at
alicia.reinketuthill@uwrf.edu.
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-3221.
Legal Notices
EEO/AA Statement
UW-River Falls is an equal opportunity, affirmative action employer subject to all state and federal regulations pertaining to non-discrimination based upon sex, gender identity or expression, sexual orientation, race, color, national origin, religion, disability, marital status, age, arrest and/or conviction record, veteran or military status. All persons, especially women, minorities, veterans, and persons with disabilities are encouraged to apply.
Employment is subject to federal laws that require verification of your identity and legal right to work in the United States as required by the Immigration Reform and Control Act.
Confidentiality of Applicant Materials
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7).
Title IX Notice
As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF’s Title IX Coordinator, Jennifer Larimore, 310 South Hall, Jennifer.Larimore@uwrf.edu, 715-425-4603; the Department of Education’s Office for Civil Rights; or both. For more information, please see
uwrf.edu/titleIX.
Annual Security and Fire Safety Report (Clery Act)
The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at or call University Police at 715-425-3133 for a paper copy.
Criminal Background Check and Reference Check Policy
Employment will require a criminal background check. It will also require you, your most recent employer, and all previous UW System institution and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per UW System Administrative Policy 1275.
Other Notices
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