Job description

Job Purpose:
Under general supervision of the Department supervisor and/or Account Executive, the Administrative Assistant provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects for Trust Funds.

Job Duties:

• Performs a variety of moderately difficult to complex secretarial duties
• Formats, suggests content edits, and types a variety of documents using word processing, spreadsheets, and other software applications.
• Composes routine correspondence; initiates required administrative reports including distribution of Trust meeting notices, agenda, memos and letters taken from meeting minutes.
• Transcribes dictation of a complex and confidential nature including Trust minutes.
• Proofreads documents for content and typographical errors.
• Routinely makes updates to web text
• Organizes and maintains Trust filing system.
• Screens and directs incoming calls and inquires.
• Assists in prioritizing and distributing administrative mail.
• Coordinates the scheduling of meetings and travel arrangements including reservations.
• May review printer proof copies of benefit booklets, brochures and Trust Agreements as assigned.
• Perform other duties as assigned

Minimum qualifications:

• 1-2 years within an Administrative Assistant I Classification within WPAS or

4 years of office work with 2 years working within a corporate environment working collaboratively with executives and 3rd party clients.

• Working knowledge of basic office equipment and entire Microsoft Suite
• Demonstrated ability to keep calm and positive within all communications.
• Demonstrated ability to establish and maintain effective working relationships with internal staff and external clients.
• Proven ability to accurately and timely review and accounting information and documentation.
• Utilize computer and phone systems to be able to effectively perform the essential functions of the position

Preferred qualification:

• BA in Business or related field
• 3-4 years of experience in a TPA environment

Physical/Mental requirements:

• The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job.
• While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve non-routine and complex office administrative problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions

Work environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet.
• WPAS is an equal opportunity employer. We celebrate diversity and strive to continually

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