TD Description

Job Description

• The Administrative Assistant will have prior experience in working with CEO level client executive interface to arrange meetings is highly preferred
• Provide a high level of administrative support ensuring quality service and professionalism at every client interaction
• Manage efficiently in a multi-tasked environment and ensure deadlines are met
• Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.) for the Investment Banking - Power and Utilities team

Job Requirements

• Schedule and organize meetings, including preparation and co-ordination, pre-mails, arranging required equipment, refreshments, etc., as required
• Support the team in processing expense reimbursements and booking travel
• Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area
• Maintain discretion/confidentiality in all tasks
• Expense analysis - cutting unnecessary expenses and generating ideas to further reduce ongoing expenses
• Act as a resource in business analysis and design to colleagues, business partners and clients and encourage business analysis awareness
• Work effectively as a team, supporting other members of the team in achieving project/business objectives and providing client services
• Support a work environment that promotes customer service, quality, innovation and teamwork and ensure timely communication of issues/points of interest
• Participate fully as a member of the team and contribute to a positive work environment
• Act as liaison between the business and HR on administrative issues
• Ad-hoc duties as and when requested

Qualifications

• Bachelor degree preferred with 2 plus years of professional office work experience (understand COVID restrictions may have resulted in WFH environment)
• Strong communication skills are essential including frequent updates to the bankers on client coordination and travel planning
• Expense management for senior and junior bankers, travel arrangement/coordination, and working with SAP like systems will be part of overall work scope, in addition to management of a senior banker calendar
• Hardworking professional administrative that has basic Microsoft office skills and willing to learn; able to multi-task in a fast paced environment with strong attention to detail and a teamwork oriented mindset is a must
• Ability to provide consistent support prioritizing tasks based on departmental priorities
• Ability to operate standard and specialized office equipment

Inclusiveness

Job Family

Job Category - Primary

Job Category(s)

Hours

Business Line

Time Type

Employment Type

Pay Range

Country

State

City

Work Location

State (Primary)

City (Primary)

Job Expires