Job description

Job description

IMMEDIATE HIRE!!!!

We are seeking an Administrative Assistant to join our team. The primary focus of this position is to perform clerical and administrative functions at our O'Hare Airport location in Chicago, IL.

Responsibilities:

Basic functions of this position include but are not limited to:

· Responsible for providing administrative support to supervisors and managers

· Administrative support through data entry and paperwork

· Ability to interact professionally with all team members and candidates

· Monitors and orders office supplies

· Answers telephone, receives/delivers telephone messages

· Manage reception area to ensure that visitors and guests are greeted with a pleasant and efficient manner

· Assist applicants with the online application process

· Handle outgoing mail and express shipping requests

· Monitor visitor access and maintain a high level of security awareness

· Responsible for daily mail collection, sorting and delivery to appropriate recipients. Sign for deliveries from UPS, FedEx, etc.

· Ensure the copier is functioning properly and stocked with paper along with ensuring equipment remains in good working order, schedule periodic maintenance and coordinate with vendors for service as needed

· Completes other tasks/duties as assigned by other members of Management

Required Knowledge, Skills, and Abilities:

· Good organizational, analytical/decision making skills

· Customer focused with good written and oral communication skills

· Ability to work on assigned projects with minimal supervision

· Ability to multitask and work in a fast-paced environment

· Strong attention to details

· Strong Word, Excel and PowerPoint skills

· Ability to work with confidential information

· Demonstrated ability to follow instructions

Physical Demands:

While performing the duties of this job, the employee is regularly required to communicate clearly and pay attention to detail. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Required Education and Experience:

· High School Diploma and two years prior experience as an administrative support

· Bilingual in English and Spanish

AAP/EEO Statement

Diverse Facility Solutions, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Diverse Facility Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Diverse Facility Solutions, Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Diverse Facility Solution’s employees to perform their job duties may result in discipline up to and including discharge.

Job Type: Full-time

Salary: $18.00 per hour

Job Type: Full-time

Pay: $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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