Summary:

The Production Administrative Assistant plays an important role in schedule management, inventory control, workflow supervision and keeping the Coachworks Division running cohesively. This position is based at the Village Coachwork building in Valley Center, KS. This position must be quick to respond to an ever-changing environment while maintaining composure under pressure.

Duties/Responsibilities:

• Provide administrative support to the Production Supervisor by answering phone calls, emails, vendor questions, etc.
• Setting and confirming body shop schedule
• Provide the body shop techs with accurate information for projects as work orders come in.
• Order body parts, paint, and paint supplies as needed.
• Purchasing and inventory control for parts and tools needed for the entertainer coach conversions.
• Possess operational understanding of Coach Manager and how it pertains to the body shop.
• Maintain excellent and professional relationships with vendors.
• Develop good working relationships with other departments within the company.
• Possess creative thinking qualities in order to create and implement better processes for inventory control and scheduling.
• Retain knowledge and understanding of companywide fleet.
• See that job sheets are completed, and the accounting department has accurate information for billing.
• Maintain excellent communication and working relationships with body shop and conversion shop staff.
• Keep continued knowledge of Department of Transportation rules and regulations.
• General Assistance- Other tasks may be assigned by the Production Supervisor to help fulfill business needs, and on occasion, these assignments may be in a different department. Back up for Production Supervisor.
• Performs other duties as assigned.
• Assist with light prep or duties within the shop as needed.

Required Qualifications:

• High School Diploma or GED required.
• Must be able to work a flexible schedule.

• Strong written and oral communication skills are essential.

• Analytical thinking skills to access situations.
• Proficient in computer technology and Microsoft Office programs.

Preferred Qualifications:

• Inventory control knowledge and background

Physical Demands:

While performing the duties of this job, the employee is regularly required to stand, walk, stoop, bend and sit. The employee must regularly lift and move up to 25 pounds.