Job description
A Place Where People Matter
Start your career journey with Univar Solutions! Here you can make an impact on the world around you and accelerate your career in areas that energize and excite you.
Administrative Assistant - 1st Shift
Primary Purpose:
Perform and coordinate a wide variety of complex administrative duties. Support an individual or a business unit. Direct and respond to incoming inquires. Interpret department and corporate policies and procedures. Gather, compile and maintain data. Coordinate special projects.
Specific Duties and Responsibilities:
- Use PC to prepare correspondence, statements, and reports with some direction, for supervisor’s signature.
- Responsible for standard office procedures, sort, prioritize and distribute mail, order supplies, and answer phones.
- Respond to customer inquiries.
- Arrange and coordinate meetings and conferences with all levels of employees.
- Gather, compile and maintain data, files, record systems.
- Maintain budget records, prepares check requests and response memos.
- May make meeting or travel arrangements.
- Receive and place telephone calls, greet callers, prioritize and handle/forward messages in supervisor’s absence.
- May coordinate personnel issues and act as lead to office assistants.
- Special projects as assigned.
Specialized Knowledge / Skills:
- Excellent verbal and written communications skills including strong skills in English usage, spelling, grammar and punctuation
- Strong customer service skills and experience with problem resolution
- Self-motivated
- Dependable
- Strong organizational and time management skills
- Ability to work effectively and diplomatically with all levels of personnel
- Good analytical skills, detail oriented
- Knowledge of cGMP requirements as it pertains to FDARP as applicable to the facility
- PC skills and knowledge of various software, including word processing, spreadsheets, and presentation software.
- Ability to work well under pressure. Capable of prioritizing diverse workload with conflicting time sensitive deadlines from various staff and supervisor
Education / Training
- High school diploma or equivalent required
- Five years minimum administrative/secretarial support experience required
- Specialized secretarial training/education desired
Physical Demands / Environmental Conditions:
- Office environment
Univar Solutions is a leading, global distributor of chemicals and ingredients
essential to the safety, health, and wellbeing of our daily lives from life-saving medicines and vitamins to hand sanitizers and industrial materials used for cleaning, construction, and more. Our global team of more than
10,000 employees
support our vision to redefine distribution and be the most valued chemical and ingredient distributor on the planet!
We offer a
Total Rewards package
that includes market aligned pay and incentives as well as a diverse benefits offering to
support our employees’ physical, emotional, and financial wellbeing.
Univar Solutions supports
sustainable solutions for the world around us so that we can do our part to
help keep our communities healthy, fed, clean, and safe!
We are committed to a diverse workforce and a culture of inclusion. Together, we are building a culture that acknowledges the unique experiences, perspectives and expertise of individuals and provides the development and growth opportunities to empower us to redefine our industry.
Univar Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against based on their race, gender, sexual orientation, gender identity, religion, national origin, age, disability, veteran status, or other protected classification.
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