Job description
Why Work at UMFS?
Work-life balance is critical to the health and well-being of our employees, which is why we offer generous paid leave, 12 paid holidays, flexible workspaces (non-essential employees are currently teleworking in response to COVID-19), and comprehensive health benefits options that include an Employee Assistance Program, vision, and optional dental. We also offer pet insurance. UMFS employees are eligible for a 401(k) that UMFS matches up to 6 percent.
Diversity, Equity, and Inclusion (DEI) is at the forefront of all we do at UMFS, and we maintain a culture of acceptance in which crucial conversations are encouraged. UMFS doesn’t exclude anyone on the basis of race, color, national origin, gender, sexual orientation, genetic information, disability, religion, or economic background.
Proof of Covid-19 Vaccination Required
EDUCATION and/or EXPERIENCE
SUMMARY
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
FIRST POINT OF CONTACT
COMMUNICATIONS
DATA ENTRY
FILE MANAGEMENT
ADMINISTRATIVE SUPPORT
UMFS has been an unwavering champion for children, teens, and families for more than 120 years. Our main campus is in Richmond, Va., and we offer nearly 20 programs at nine locations throughout Virginia.
Work-life balance is critical to the health and well-being of our employees, which is why we offer generous paid leave, 12 paid holidays, flexible workspaces (non-essential employees are currently teleworking in response to COVID-19), and comprehensive health benefits options that include an Employee Assistance Program, vision, and optional dental. We also offer pet insurance. UMFS employees are eligible for a 401(k) that UMFS matches up to 6 percent.
Diversity, Equity, and Inclusion (DEI) is at the forefront of all we do at UMFS, and we maintain a culture of acceptance in which crucial conversations are encouraged. UMFS doesn’t exclude anyone on the basis of race, color, national origin, gender, sexual orientation, genetic information, disability, religion, or economic background.
Proof of Covid-19 Vaccination Required
Equal Opportunity Employer
EDUCATION and/or EXPERIENCE
One year certificate from college or technical school; or a high school diploma and three to six months related experience and/or training; or equivalent combination of education and experience and skills. Ability to understand and effectively use computers and other office equipment.
SUMMARY
Provide administrative support to the department and/or Agency by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
FIRST POINT OF CONTACT
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Field and direct incoming phone inquiries regarding services provided by UMFS and community programs.
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Create and mail Inquiry Packets to potential clients.
COMMUNICATIONS
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Generate mass mailings and emailing to families for various events and communications.
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Point person to receive responses and RSVP’s to invitations, trainings and various events.
DATA ENTRY
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Key confidential data into Electronic Health Record for new clients, updates and closed cases.
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Generate routine reports from Electronic Health Record.
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Manage on-going updates of client documents for files.
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Track and generate reports to be submitted to QI department.
FILE MANAGEMENT
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Responsible for managing files of families and clients.
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Audit documentation for signatures and completion before filing.
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Accurately file confidential documents for all programs and clients.
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Develop and implement systems to support social workers with compliance of documentation regulations.
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Scan and archive closed files into electronic format.
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Assist Quality Improvement chair with managing systems and data entry related to file audits, satisfaction surveys, and compliance.
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Assist in tracking outcomes for department.
ADMINISTRATIVE SUPPORT
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Work independently and within a team on ongoing and special projects.
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Negotiation of event locations and purchases.
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Maintain supplies and ordering for office and staff.
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Distribution of mail.
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Assist with scheduling, logistics and purchases needed for Monthly trainings and other events.
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Schedules and organizes staff meetings and trainings. May be responsible for travel arrangements.
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Participate on special committees for staff activities and celebrations.
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Record staff trainings in RELIAS, process accounts payables and Foster Parent payroll and monthly billing verification.
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Track and submit Visa expenditures and maintain office petty cash.
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Ensure regular maintenance of Agency vehicles, including monthly report.
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Keep Craig’s List Ad current for Resource Parents
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Ensure File Server backups are completed nightly and weekly computer servicing occurs.
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