Job description
POSITION SUMMARY: The NextGen Ministry administrative assistant provides administrative support services for the NextGen Ministry, organizes the activities and functions of the NextGen Ministry office, and is the point person for all NexGen office processes/procedures. Administrative Assistant will support all members within the Generations Team.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Organize and manage the day-to-day administrative activities of the NextGen Ministry office: data entry, phone calls, calendars, visitors, emails, reports, accounting responsibility, errands, event registration, processes and procedures.
- Touchpoint (church database) super user. Go-to person for all TP info: data entry, weekly reports/rosters, attendance tracking, tracking of 1st time visitors, tracking that that have not attended for a period of time, etc
- Establish and maintain calendar entries and whereabouts for NextGen Ministry.
- Assist with administrating and coordinating all NextGen Ministry events and activities. This will include event registration, deposits, tracking of attendees, budget, vendor contact, supplies, calendaring, and reminders for Next Gen team.
- Admin is responsible for following Business office accounting practices for the Generations ministries. This includes, collecting deposits, processing check requests, collecting and submitting credit card receipts, and providing team with updated budget reports.
- Admin is the keeper all of people, processes and procedures. Position will be responsible for keeping team organized and on track with completing daily tasks and providing reminders to them as needed. Calendaring events, planning and organization prior to and leading up to the events.
- Coordinate with team for weekly shopping supplies.
- Prepare and send out notices for meetings, and prepare agenda items and materials.
- Monitor workzone orders, Master Calendar, and Service U and know how to utilize and enter information in each one
- Support team with social media and proofing as needed: blogs, emails, marketing, flyers, etc
- Manage incoming phone calls and route as needed to team.
- Weekly Switchboard relief
- Help develop the Vision, Mission, and Values of Trinity Church; and commit to grow in personal discipleship through: Life Groups, Prayer, Giving of Tithe and Offerings
- Must be a member/become a member of Trinity Church.
- Affirms that Scripture defines the roles of male and female and Romans 1:21-27; Romans 1:24-32 condemns the homosexual lifestyle. (1 Cor. 6:9-20; Eph 4:1-11, 5:3-5)
- Trinity Church and School does not discriminate in employment opportunities or practices on the basis of race, color, national origin, age, disability, or any other characteristic protected by law as it applies to churches. However, Trinity does discriminate on the basis of religion.
QUALIFICATIONS: 2-3 years related work experience and proven ability of strong administration skills. High-School Diploma/GED required. Prefer experience with non-profit organizations. Combination of experience and education may be considered. Ability to plan and coordinate multiple projects; attention to detail; computer proficient a must. Strong communication skills and flexibility/versatility to work with many different personalities. Must be able to take direction, be assertive and motivated to work independently without direct oversight. Best candidates will be those that exhibit a servants heart.
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