TriNet is a leading provider of comprehensive human resources solutions for small to midsize businesses (SMBs). We enhance business productivity by enabling our clients to outsource their HR function to one strategic partner and allowing them to focus on operating and growing their core businesses. Our full-service HR solutions include features such as payroll processing, human capital consulting, employment law compliance and employee benefits, including health insurance, retirement plans and workers’ compensation insurance.

TriNet has a nationwide presence and an experienced executive team. Our stock is publicly traded on the NYSE under the ticker symbol TNET. If you’re passionate about innovation and making an impact on the large SMB market, come join us as we power our clients’ business success with extraordinary HR.

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single requirement. At TriNet, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every single qualification in the job description, we encourage you to apply anyways. You may just be the right candidate for this or other roles.

Job Summary Overview

The Administrative Assistant (AA) will serve as a resource for centralized tasks for multiple departments, handling a wide variety of administrative, and often confidential assignments. These assignments include, but are not limited to maintaining TriNet’s NYC office daily, visiting TriNet’s NJ office twice per month or as needed based on usage, and tasks based on unique guidelines for each department, such as distribution list management, purchasing, process documentation, event planning, etc.

NOTE: this is not a remote or hybrid position, this is specifically an office-based role

Essential Duties / Responsibilities

• General administrative work: weekly distribution list management, purchasing within policy guidelines using a department Purchase Card, including expense validation, updating, and creating department process documentation within a central repository, event planning.
• Act as point of contact for administrative professionals within the team in relation to various office visit protocols to ensure compliance with TriNet policies
• Proactively manage outstanding action items to ensure responsiveness and follow through on commitments / asks
• Provide back-up for other administrative professionals as needed
• Interact extensively with the administrative professionals within the team as well as within other departments / organizations
• Understand the business / departments you are supporting to independently prioritize tasks
• POC for NYC and NJ offices (2 locations)
  • Maintain NYC office location daily and NJ twice per month, ensuring all resources are in good working order to make certain that colleagues can work effectively in these locations
  • Assist with coordinating onsite events including, but not limited to:
    • Company-wide meetings
    • Office / location specific events
    • Executive visits
  • Greet visitors (i.e. vendors, clients, interviewees, TriNet executives, etc.)
  • Receive, sort and route local office mail
  • Partner with building management for access to TriNet suite

Other projects and responsibilities may be added at the manager’s discretion

Job Requirements and Qualifications

Education:

Bachelor’s degree desired; or equivalent education and / or related work experience

Experience:

• Minimum 2 years’ experience in a similar administrative support role

Other Knowledge, Skills, and Abilities:

• Leads with a customer service approach and highly organized manner
• Sense of urgency to accomplish tasks, both assigned and self-discovered
• Superb attention to detail
• High level of discretionary judgment and confidentiality
• Excellent verbal and written communication, as well as social skills
• Proficient in Microsoft Office Suite including Teams, OneDrive and One Note
• A demonstrated dedication to high professional ethical standards and a diverse workplace
• Ability to communicate with colleagues at all levels of the organization
• Ability to take the lead on special projects as assigned
• Thrive in a fast-paced, high-pressure environment within a constantly evolving business while handling multiple priorities
• Experience with event and meeting planning and coordination for various activities, including dinners and events.
• Strong desire to commit to personal growth within the organization that includes showing a keen interest in how our business is run, and a thirst to learn every day
• Experience working within a remote team environment a plus

Work Environment / Other Information

• Minimal travel may be required
• Work in clean, pleasant, and comfortable office setting or remote as applicable
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

As an applicant seeking to work in the state of California, city of Cincinnati, Ohio, state of Connecticut, state of Maryland, or state of Rhode Island you are entitled to information about the salary range for this role. Please contact recruiting@trinet.com for further information.

COMPENSATION AND BENEFITS: The salary range for this role is $26.87 to $39.03. A candidate’s final salary offer will be based on the candidate’s skills, education, and experience.

A candidate’s compensation may also include bonuses consistent with TriNet’s corporate bonus plan.

Additionally, subject to applicable eligibility requirements, TriNet offers permanent full-time employees a variety of benefits including medical, dental, and vision plans, life and disability insurance, a 401(K) savings plan, an employee stock purchase plan, eleven (11) Company observed holidays, PTO and a comprehensive leave program. Please click the following link for detailed information about our benefits offerings: https://www.trinet.com/documents/blt5b61a1040aae1904

Please Note: TriNet reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Position functions and qualifications may vary depending on business necessity.

TriNet is an Equal Opportunity Employer and does not discriminate against applicants based on race, religion, color, disability, medical condition, legally protected genetic information, national origin, gender, sexual orientation, marital status, gender identity or expression, sex (including pregnancy, childbirth or related medical conditions), age, veteran status or other legally protected characteristics. Any applicant with a mental or physical disability who requires an accommodation during the application process should contact recruiting@trinet.com to request such an accommodation.