Administrative Assistant - Shasta Industries

We are looking for an Administrative Assistant to join us in our Commercial & Olympic Division at Shasta Pools!

Originated in 1966, Shasta Industries has grown to become today's largest, most reputable and the Valley's only master Pool Builder. Founded on the premise of a commitment to excellence, innovation and making memories by bringing people together, Shasta is eager to grow, and the Administrative Assistant is key to the Company's continued success.

The Administrative Assistant is responsible for providing clerical support to the managers of the Commercial & Olympic Division at Shasta Industries, Inc. This individual will assist with the daily office needs and manage the company’s daily administrative activities. In addition, this individual will be responsible to:

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  Provide professional administrative support to C&O leadership.

• Answers and routes all incoming calls as instructed.

• Greets all incoming customers, guests in a professional and friendly manner.

• Communicates messages and information accurately and timely.

• Coordinates to ensure proper preparation, scheduling and execution of division meetings as requested.

• Collects and tracks receipts for expenses.

• Prepares and submits check requests to A/P for expense reimbursement as requested.

• Maintain files and documentation thoroughly and accurately in accordance with company policy and procedure.

We are seeking someone with the following skills and experience:

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  Excellent verbal communication skills and ability to interact with various level of individuals within the company.

• Excellent writing skills and understanding of proper punctuation, grammar, sentence structure.

• Self-motivated, highly organized, and great attention to detail.

• High proficiency with computers and administrative related software systems such as Microsoft Office Suite or other related software.

• High school diploma or equivalent required.

• Minimum of two (2) years’ experience in an administrative assistant position.

• Previous experience supporting multiple managers.