Job description

Administrative Assistant at Seminole Towne Center, Sanford, FL

We are a fast-growing Commercial Real Estate company with over 21 million square feet of retail space across the United States OR specializing in shopping malls in various states across the country.

Job Description

General Clerical Duties:

• Answer Telephone Calls
• Manage Front Office Operations
• Manage interruptions, solicitors, etc. to assist management office staff
• All filling - items for Temp and Perm tenant files, and AP/Vendor files
• Prepare Payroll and track PTO for property employees
• Retrieve, open and sort mail
• Submit all vendor invoices
• Mail out AP checks to vendors
• Attend staff meetings and conference calls
• Keep tenant phone list up to date
• Update/Maintain Tenant Emergency Contact information
• Prepare Tenant Activity Notices (opening and closing notices) for tenants
• Accounts Receivable - temp and permanent tenants
• Monitor and respond to emails - personal email, sales reporting email, and AP email

Operations Duties:

• Assist Operations Manager as needed
• Maintain Vendor/Contractor insurance book
• File and update contract tracking reports
• Order office and maintenance supplies as needed

Marketing/Specialty Leasing/Permanent Leasing Duties:

• Assist in collecting Sales Reports from Permanent and Temp tenants and input data
• Maintain Permanent and Temp tenant certificate of insurance
• Assist with completing work orders for events, and specialty leasing
• Assist with maintaining the website/social media
• Assist with decorating for events

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call
• Weekend availability

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: One location

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