Job description

Scion Nonprofit Staffing has been searching for an Administrative Assistant for our client, a wonderful nonprofit organization that enriches their community with the performing arts. This is an exciting Full-Time, Contract-to-Hire opportunity located onsite in San Francisco, CA! You will be working Monday to Friday from 11am – 7pm.

As the Administrative Assistant, you will be the first point of contact for the organization for both visitors and callers, serving as both a communication hub and a primary source of information. Your strong administrative skills along as well as your ability to build positive relationships will help you succeed in supporting this organization and its mission!

RESPONSIBILITIES:

• Provide a welcoming and supportive in-person office environment
• Address issues and concerns of staff onsite and route to appropriate place as needed
• Basic tech support for equipment onsite (Zoom rooms, printers, copiers, etc.)
• Answer, screen, and route incoming calls and manage general delivery voicemails
• Maintain and update front desk manual
• Cross-train other staff for front desk coverage
• Greet and orient visitors, students, patrons, vendors, and other constituents
• Sort and disseminate incoming mail, invoices, payments, applications, etc.
• Accept package deliveries, notify staff as needed
• Keep all onsite schedules and posted information up to date (including monitor schedules, buildings hours, elevator signage, etc.)
• Monitor postage machine balances / manage BRE accounts
• Order office supplies and ensure basic supplies are fully stocked at all times
• Support Operations and Facilities department with paperwork, processing payroll, and other administrative tasks

QUALIFICATIONS:

• 1-2 years of Administrative Assistant experience
• Proficient with Microsoft Office Suite
• Proficient with Outlook
• Excellent written and verbal communication skills
• This position with our client requires employees to report to work at a physical location. As a cautionary measure, the client is asking all workers to be fully vaccinated for COVID -19 by the date of hire. If an eligible candidate is unable to get the COVID-19 vaccine due to a religious, medical, or disability-related reason we will explore the appropriate reasonable accommodation.

COMPENSATION AND BENEFITS:

This exciting career opportunity allows you to work with a brilliant and thriving team! The pay range for this role is $20 - $22 per hour, plus a comprehensive benefits package that includes Health, Dental, Retirement, 403(b), Employee Assistance Program, Pet Insurance, and Paid Time Off: 16 days and12 holidays.

ABOUT OUR SEARCH FIRM:

Scion Nonprofit Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement and temporary professional staffing. Our track record and recruitment process has made us one of the top recruitment firms in the nation.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a Clearly Rated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about us can also be found at www.scionnonprofitstaffing.com. Scion Nonprofit Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We believe in following best practices and considering all qualified applicants that apply with us.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• Employee assistance program

Schedule:

• Monday to Friday

Ability to commute/relocate:

• San Francisco, CA: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Can you work from 11am to 7pm?
• Can you commit to a contract opportunity?
• Are you targeting $20-$22 per hour?

Experience:

• Administrative Assistant: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)
• Microsoft Outlook: 1 year (Preferred)

Work Location: One location

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