Job description
Find your WHY at Reid Health:
An Administrative Assistant utilizes considerable latitude, judgment and independent decision-making in response to situations and people, assessing the relative importance of issues/people and prioritizes based on those judgments.
Our values of Excellence, Empathy, Integrity and Accountability are essential to exceed our customers’ expectations. At Reid, we look for individuals who believe in our core values and demonstrate a genuine desire to make a positive impact to those we serve. We take pride in employing people who show up every day with a commitment to these values along with our mission and vision. We are one team working toward a common goal of providing outstanding customer care and service to our communities. If you have a calling to serve and are looking for meaningful and purposeful work, Reid Health is the place for you.
To lead our communities to well-being, one person at a time. It is not just what we do – it is who we are. Overview of Responsibilities:
Unexpected Perks - Daycare, Doordash, SmartDollar, Daily Pay, therapy dogs, massages, Forbes rated Best Places to Work 2022 Stay Connected:
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A successful Administrative Assistant will be professional, polite, attentive and accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication with demonstrated ability in minute preparation. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.
An Administrative Assistant utilizes considerable latitude, judgment and independent decision-making in response to situations and people, assessing the relative importance of issues/people and prioritizes based on those judgments.
Our values of Excellence, Empathy, Integrity and Accountability are essential to exceed our customers’ expectations. At Reid, we look for individuals who believe in our core values and demonstrate a genuine desire to make a positive impact to those we serve. We take pride in employing people who show up every day with a commitment to these values along with our mission and vision. We are one team working toward a common goal of providing outstanding customer care and service to our communities. If you have a calling to serve and are looking for meaningful and purposeful work, Reid Health is the place for you.
To lead our communities to well-being, one person at a time. It is not just what we do – it is who we are.
- Responsible for providing secretarial support at meetings as assigned. Support includes timely & accurate meeting agenda and materials preparation, mailing of meeting materials at least 7 days in advance of the meeting, minute taking/preparation/editing, meeting calendar management for attendees, meeting notices, and meeting preparation.
- Tracks completion of departmental emergency management plans for subcommittee chiefs. Removes old plans from SharePoint. Provides weekly update to subcommittee chiefs on progress.
- Manage SharePoint sites including Emergency Management, and Safety Representatives.
- Assists Administrative team in setting up, tracking and recording throughout Emergency Codes, both drills and actual events.
- Provides user management for HealthStream
- Responsible for facilitating Indiana State Hospital Licensure annually, as well as periodic on-site surveys.
- Coordinates DNV certification annually, provide ongoing support to Vice Presidents and Directors regarding changes to DNV standards, setting up team meetings, etc. Coordinates annual approval items for Medical Staff and the Governing Board.
- Coordinates submission of the AHA Annual Survey.
- Maintain records of all system licensure and accreditations, including off-site locations, as appropriate.
- Make travel arrangements, booking conferences along with assessing and arranging travel needs such as flights, cars, hotels and restaurant reservations.
- Provides direct administrative support for members of the Executive team.
Required - Associate Degree or requisite professional office experience
Preferred - Bachelor's Degree
Experience - Minimum of two years previous experience in a professional office setting
Schedule Details: Monday - Friday - 8:30 am to 5:00 pm What We Offer:
Unexpected Perks - Daycare, Doordash, SmartDollar, Daily Pay, therapy dogs, massages, Forbes rated Best Places to Work 2022
Not quite what you are looking for? Submit your information here for general consideration. One of our employment specialists will be in touch with next steps.
Other Information:
EEO Statement: Reid Health is an Equal Opportunity Employer
No Search Firms:
Reid Health does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at Reid Health via email, the internet or in any form and/or method without a vaild written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by Reid Health.
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