Job description
We heard you knock!
Overview:
The Administrative Assistant will work in a high-performance work organization on a cross functional team that utilizes this person’s ability to perform multiple tasks and work within a team environment. This position will support plant management for administrative activities. The ideal candidate must be able to handle multiple priorities. A high degree of professionalism is expected in all interactions. Maintaining confidentiality is a must. This person must be able to change focus frequently.
Duties & Responsibilities:
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Greets visitors, vendors, and applicants (providing electronic application assistance if needed)
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Coordinates employee meals & event planning, including scheduling, shopping, set-up, etc.
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Provides new hire support and assists with orientation
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Manages badging system and ensures compliance
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Manages employee electronic communication boards and ensures timely updates
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Creates a positive candidate experience by promptly responding to applications, scheduling interview requests, and providing general feedback
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Assists with presentations/meetings (scheduling, ensuring equipment is working, travel arrangements, etc.)
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Provides direction and guidance to the Employee Engagement Committee and is an active member.
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Generates and maintains reports for plant leadership
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Receives and sorts incoming mail and signs for deliveries
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Work safely and follow safety rules and procedures
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Wear appropriate personal protective equipment
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Leads office 5S including participating in 5S events and training. May perform housekeeping duties
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Orders and maintains supplies
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Perform miscellaneous duties as assigned
Knowledge, Skills & Abilities:
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Proficiency in Microsoft Office including Word, Excel, & Power Point
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Excellent communication skills, both written and verbal
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Excellent interpersonal skills
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Time management with the ability to multi-task
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Project management experience
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Flexibility and the ability to adjust priorities as needed
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Must be service and performance-oriented
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Must be courteous, team focused, & customer driven (both internal & external)
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Must be well organized
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Must be reliable
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Must have a valid driver’s license
Physical Requirements:
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Lift 1-30# frequently (up to 50% in a 10-hour day)
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Lift 30-60# seldom (up to 13% in a 10-hour day)
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Kneel occasionally (up to 25% in a 10-hour day)
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Squat occasionally (up to 25% in a 10-hour day)
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Stoop seldom (up to 13% in a 10-hour day)
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Work with extended arms seldom (up to 13% in a 10-hour day)
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Sit for long period of time frequently (up to 50% in a 10-hour day)
Education & Experience:
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A High School Diploma and 3-5 years of administrative experience working with the public OR
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An AA Degree and 2 years of administrative experience working with the public
#LI-JH1
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