Introduction

Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as an Administrative Assistant today with HealthTrust.

Benefits

HealthTrust, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Fertility and family building benefits through Progyny
  
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• Family support, including adoption assistance, child and elder care resources and consumer discounts
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan
  
• Retirement readiness and rollover services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Come join our team as an Administrative Assistant. We care for our community! Just last year, HCA Healthcare and our colleagues donated $13.8 million dollars to charitable organizations. Apply Today!

This position will sit on-site in Nashville, TN.

Key Responsibilities

• Provide secretarial support to department personnel including typing, composing and proofreading correspondence, indexing and filing documents.
• Power Point presentation development
• Policy & Procedure development/revision
• Ensures adequacy of office supplies and equipment.
• Answers inquiries or refers callers/visitors to appropriate individuals.

Duties (included but not limited to)

• Supports all departmental employees in the following areas:
• Schedule/coordinates meetings, appointments.
• Make Travel arrangements.
• Submit expense reports for business expenditures
• Typing and distribution of meeting minutes
• Agenda, handout and presentation material development, copying and assembly
• New member communication package assembly and distribution
• Advisory board roster updates, distribution and posting to website
• Maintaining email distribution lists for facility clinicians
• Capturing, recording and tracking of Board Meeting expenses for budgetary reconciliation and planning
• Compiles reports from data and existing records.
• Survey development and result tabulation
• Filing pertinent contract support materials
• Coordination and receipt of annual board member E&C sign off materials
• Develops and implements office procedures related to coordination of interoffice communications.
• Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement”.
• Track expenses for budgeting and MOR review purposes
• Compiles information and creates all documentation & check requests for board member annual bonuses
• Assists other staff as requested.
• Participates in educational activities and programs.
• Maintains strict confidentiality.
• Coordinate with meeting planning resources:
• Develop annual advisory board meeting schedule
• Meeting logistics preparations
• Arrange meeting space for 20-25 advisory board and 2-3 annual facility directors’ meetings
• Develop meeting budgets
• Determine meeting space requirements
• Develop AV requirements
• Prepare hotel contracts
• Create rooming lists
• Develop Catering orders
• Set up travel accounts with world travel
• Send out meeting/travel logistics to all attendees
• Prepare final meeting expense reports and submit

Education

• High School Graduate/Equivalent
• Extensive experience with Microsoft Office Suite and meeting/event planning may be substituted

Experience

• 3-7 years

HealthTrust Supply Chain is a critical part of HCA Healthcare’s strategy. Our focus is to improve performance and reduce costs. We do this by joining non-clinical and administrative functions. HealthTrust Supply Chain best practice methodologies. We develop, apply and monitor cost-efficient initiatives and programs for HCA Healthcare. By improving facility efficiency, medical professionals can focus on our mission - patient care.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.