Introduction

Do you want to join an organization that invests in you as an Administrative Assistant? At HCA Healthcare, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our patients’ lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant like you to be a part of our team.

Job Summary and Qualifications

As an administrative assistant, you will perform administrative duties for the Vice President and other team members of the Real Estate team.

Your responsibilities include the following:

• Open all Real Estate mail and distribute accordingly which includes scanning and e-mailing to the proper person/persons or other departments.
• Support Senior Transaction Managers (11) with Real Estate Sales and Purchases which includes printing and obtaining property signatures, scanning and overnighting originals as instructed. Work with the in-house real estate attorney and the 3rd party attorneys with setting up wire request for earnest money and wire request for final real estate closings.
• Support Senior Assist Managers (11) with the processing of the real estate leases through a system called PAWS. The PAWS routings are sent to the Real Estate Administrative Assistant from the 3rd party property managers. Print the leases and obtain proper signatures/witnesses and scan and upload the leases into PAWS record and then send originals Fed-Ex overnight as instructed.
• Receive monthly cell tower antenna checks (approximately 85) which have to be coded to the correct hospital COID(s). Prepare a log sheet for all checks and send log sheet and checks to Corporate Asset Management. Maintain a copy and send a copy to our off-site cell tower consultant.
• Maintain files on all real estate sales and purchases. Make sure that there is Real Estate closing binder on the real estate–shared drive for all closings.
• Maintain off-site storage files through a system called Versatile which includes creating and logging files into versatile, sending new boxes to off-site storage and the retrieval of off-site storage files as needed.
• Process all real estate invoices to Accounts Payable with correct hospital COID.
• Maintain and order all real estate supplies through Staples.
• Assist as requested with travel reservations and preparing expense reports through Concur.
• Coordinate with appropriate departments and lawyers for the signing of real estate documents such as deeds, plats. Easements, etc.
• Set up webex or conference calls when requested

What qualifications you will need:

• High School Graduate / GED is required
• Bachelor's Degree is preferred
• 5 years of experience in a similar role is required
• Will need to become a Notary Public once hired

HCA Healthcare (Corporate), based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education and career advancement opportunities, every person has a solid foundation for success. Nashville is also home to our Executive Development Program, where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership and the financial and clinical knowledge required of professionals at this level of the industry.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.